Using OberView for Courses and Class Lists

To access the Faculty Services task center, go to the OberView homepage.

1. Click on Sign In on the OberView home page. Enter your User ID and password.  Your User ID is your Obie ID. If you have forgotten your ObieID and/or password you must visit the OCPass website or contact the CIT Helpdesk for assistance.
2. Click on the Faculty Services task center to access various functions.

Faculty can use the Faculty Class Schedule task in OberView to view course enrollment using a wide range of search criteria:

• View the enrollment of their classes
• View the enrollment of courses in a specific department
• View the enrollment of any course being offered that term

Course enrollments are viewed through the Faculty Class Schedule task of OberView. To access this function, follow these steps:

1. Once you have logged in to OberView, click on the Faculty Class Schedule task. A new tab to Faculty Schedule will open. Click on the blue Faculty Services tab, then click on the link for Look-up Classes.
2. The system will ask you to choose a term in which to search. Use the pull-down menu to select the correct term and then press the Submit button.
3. The Course Search screen will come up once you have selected the term. At this point, you can choose what data you want to see:
   1. To see enrollment for your classes only, select your department in the Subject box, and then select your name in the Instructor box. Press the Class Search button to see a list of your courses and the current enrollments.
      To see enrollments for all the courses in your department, select your department in the Subject box. Do not select an instructor. Press the Class Search button to see a list of departmental courses and the current enrollments.
   2. To see enrollments for a variety of classes in a variety of departments, narrow your search using any of the criteria available: subject, instructor, day of the week and time of day. Note that at least one subject must be selected in order to perform a search. To select multiple criteria in one area (i.e., multiple subjects or multiple instructors), hold down the Apple key (Mac) or the Ctrl key (PC) as you click to select criteria. Do not select more than three items within any one area (i.e., selecting ten subjects for one search); a good rule of thumb is always to make your searches as narrow as possible.

Please be patient while the system compiles your search results; it may take a few moments. If you want to stop a search, select the Stop button on your browser to interrupt the process.

The system will return a list of classes that correspond to your search criteria.

To view the enrollment in this course, click the Course Title line (inside the gray box). Depending on the size of your computer monitor, you may need to use the horizontal scroll bar across the bottom of your screen to view how many seats are left in the class.

You can also adjust the font size of your display by selecting "view" at the top of your browser window, then select Text Size, and then the size of the font. The columns: "Cap," "Act," and "Rem" stand for the Capacity of the course, the number of students who have Actually registered so far and the Remaining seats left open in the course.

To access the Registration Consent function in OberView, follow these steps:

1. Go to OberView and select the Enter Registration Consents task.
2. After logging in, choose a term from the drop-down menu.
3. Enter the T number of the applicable student.  The system will then produce a verification screen to make sure the correct student has been entered.
4. You will then be taken to the Registration Consent page, and information about consents for the student you selected will appear. This is where you choose the course into which you are consenting the student.
   1. In the column called Consent, click on the top bar  and select "Instructor Consent" or "Pre-Requisite Override Consent" as your consent option. 
   2. In the column called Course, click on the top bar and select the course into which you are consenting the student. It may be helpful here to have the CRNs for each of your courses on hand.
5. Once you have selected the consent and the course, press the Submit button. The system will bring up a confirmation screen showing the consent you just entered. If the information is correct, press the Submit button.
6. The system will automatically take you back to the worksheet. If you have additional students to consent into your course, scroll to the bottom of the screen and click the ID Selection link to begin the process again and continue entering student IDs.

Faculty members can access their class lists via the Faculty Summary Class List task in OberView. To do so, you will need your ObieID, password, and the CRNs of your classes.

To view your class lists, follow these steps:

1. Navigate to OberView, and search for the Faculty Summary Class List task.
2. Click the blue Start button and enter your login credentials.
3. Your assigned courses for all terms will be displayed.  Select a term from the drop-down menu to only return results for the term you would like to see.
4. Click on a course listing to display the class list summary.
5. The next screen will show you the list of students currently registered for the class. It will also show you the enrollment count: the course limit (maximum), the number of students registered (actual), and the number of seats left in the class (remaining).
6. The electronic waitlist maximum, actual, and remaining summary will also be displayed, if applicable to the course. Click on the waitlist tab to see a list of students on the waitlist.
7. To email one or more students in the class, place a checkmark next to their name(s), then click on the blue envelope button.  This option works in some environments; it is dependent on what browser you are using and what email system you are using as your default email system. If you use this functionality, please remember that only general information should be sent to students using this list. Because each student’s name is listed in the email, the identity of each student is known to everyone else in the class.