Using Banner Self Service for Courses and Class Lists

It is critical that you use a correct browser when logging on to Banner Self Service.

You will be able to log into Banner Self Service with many different browsers, but certain functions may be interuppted if you are not using one of the approved browsers mentioned below. Please take a minute to review the instructions and ensure you are using an acceptable browser.

The Banner Self Service system supports the following browsers:

Windows: current versions of Internet Explorer and Firefox
Macs: current versions of Safari and Firefox

Other browsers are not supported–they may or may not permit you to connect to Banner Self Service, and they may or may not be fully compatible with the Banner Self Service system. Please note that this reflects decisions made by our software vendor, not decisions made directly by the Center for Information Technology.

To protect your privacy, the Banner Self Service server is configured to encrypt information sent to your browser, and to receive information that has been encrypted by your browser. In general, the more recent the browser release, the faster its performance.

Once you have determined that you are using an acceptable browser version, go to the Banner Self Service homepage.

1. Click on the red Banner Self Service Login button at the Banner Self Service home page. Your User ID is your Obie ID and password. If you have forgotten your ObieID and or password you must visit the OCPass website or contact the CIT Helpdesk for assistance.
2. Click on the FACULTY AND ADVISORS link to view access to various functions.

Faculty can use Banner Self Service to view course enrollment using a wide range of search criteria:

• View the enrollment of their classes
• View the enrollment of courses in a specific department
• View the enrollment of any course being offered that term

Course enrollments are viewed through the Look-up Classes function of Banner Self Service. To access this function, follow these steps:

1. Once you have logged in to Banner Self Service, click on the Faculty and Advisors link. On the Faculty Menu, choose the option for Look-up Classes.
2. The system will ask you to choose a term (semester) in which to search. Use the pull-down menu to select the correct term and then press the Submit button.
3. The Course Search screen will come up once you have selected the term. At this point, you can choose what data you want to see:
   1. To see enrollment for your classes only, select your department in the Subject box, and then select your name in the Instructor box. Press the Class Search button to see a list of your courses and their current enrollments.
      To see enrollments for all the courses in your department, select your department in the Subject box. Do not select an instructor. Press the Class Search button to see a list of departmental courses and their current enrollments.
   2. To see enrollments for a variety of classes in a variety of departments, narrow your search using any of the criteria available: subject, instructor, day of the week and time of day. Note that at least one subject must be selected in order to perform a search. To select multiple criteria in one area (i.e., multiple subjects or multiple instructors), hold down the Apple key (Mac) or the Ctrl key (PC) as you click to select criteria. Do not select more than three items within any one area (i.e., selecting ten subjects for one search); a good rule of thumb is always to make your searches as narrow as possible.

Please be patient while the system compiles your search results; it may take a few moments. If you want to stop a search, select the Stop button on your browser to interrupt the process.

The system will return a list of classes that correspond to your search criteria.

To view the enrollment in this course, click the Course Title line (inside the box). Depending on the size of your computer monitor, you may need to use the horizontal scroll bar across the bottom of your screen to view how many seats are left in the class.

You can also adjust the font size of your display by selecting "view" at the top of your browser window, then select Text Size, and then the size of the font. The columns: "Cap," "Act," and "Rem" stand for the Capacity of the course, the number of students who have Actually registered so far and the Remaining seats left open in the course.

To access the Registration Consent function in Banner Self Service, follow these steps:

1. Go to OberView search for and select the task Enter Registration Consents.
2. After logging in, the system will ask you to choose a term.
3. Enter the T number of the applicable student.  The system will then produce a verification screen to make sure the correct student has been entered.
4. You will then be taken to the Registration Consent page, and information about consents for the student you selected will appear. This is where you choose the course into which you are consenting the student.
   1. In the column called Consent, click on the top bar  and select "Instructor Consent" or "Pre-Requisite Override Consent" as your consent option. 
   2. In the column called Course, click on the top bar and select the course into which you are consenting the student. It may be helpful here to have the CRNs for each of your courses on hand.
5. Once you have selected the consent and the course, press the Submit button. The system will bring up a confirmation screen showing the consent you just entered. If the information is correct, press the Submit button.
6. The system will automatically take you back to the worksheet. If you have additional students to consent into your course, scroll to the bottom of the screen and click the ID Selection link to begin the process again and continue entering student IDs.

Faculty can use Banner Self Service to view their own class list on the web; you should have your ObieID, password, and CRNs available when using Banner Self Service to view class lists. Also, keep in mind that class lists are secured by password; you cannot view anyone’s class list, but your own.

To view class lists in Banner Self Service, follow these steps:

1. Once you have logged in to Banner Self Service, click on the Faculty and Advisors link.
2. From the list of options on the Faculty Menu, click on the Summary Class List link.
3. On the next screen, you will be asked to select a term (semester) if you have not already selected a semester. Using the Term pull-down box, choose the correct term for the class list you’d like to see. Press Submit.
4. On the next screen, you will be asked to select a CRN. Using the CRN pull-down box, choose the CRN for the class list you’d like to see. Press Submit.
5. The next screen will show you the list of students currently registered for the class. It will also show you the enrollment count: the course limit, the number of students registered, and the number of seats left in the class. To print the class list, choose the Print option from your File pull-down menu.
   1. Note: to ensure that the class list prints on one page, you may want to reduce the scale. To do this, choose the Page Setup option from your File pull-down menu. In the Scale box, enter 75%. Now choose the Print option to print the list.
6. To see a class list for another course, click on the CRN Selection link at the bottom of the Class List page. This will take you back to the CRN selection page, where you can choose another CRN to view.
   1. Note: at the bottom of the class list is an option to email the class. This option works in some environments; it is dependent on what browser you are using and what email system you are using as your default email system. If you use this functionality, please remember that only general information should be sent to students using this list. Because each student’s name is listed in the email, the identity of each student is known to everyone else in the class.