Office of the Registrar
Self-Service for Faculty and Advisors
Oberlin uses Banner 9 Self-Service, a modern and accessible interface that supports a range of tasks for faculty and advisors.
The expandable menu titled "Where to go for what you need” offers guidance on accessing essential tools for faculty and advisors, as well as student information.
Note: Access to Self-Service requires a valid ObieID and password. If you do not have these credentials, please contact CIT Support for assistance.
Please Note: The majority of items listed below are tasks accessed through OberView. When a task is referenced, begin by accessing OberView, and then proceed with the specified navigation steps.
A
Academic Transcript
Depending on your role, search for the task "Student Profile for Advisors" or "Student Profile for Faculty." After logging in, locate your student and then select "Academic Transcript" from the left side menu.
Note: Unofficial transcript; displays legal name.
Advisee List
Search for the task "Student Profile for Advisors." After logging in, use the “View My Advisee Listing” link or search by student.
C
Class List
Search for the task "Faculty Class List and Waitlist." After logging in, select the term, then the course to view students. Only courses with enrollment will appear. If you are seeking a list of all your classes, even those with no enrollment, please refer to the "Faculty Detail Schedule."
Class Schedule (Faculty)
Search for the task "Faculty Detail Schedule" or "Faculty Week at a Glance."
Note: For information on viewing a student's schedule, please see the section "Student Schedule."
E
Enter Grades (Midterm/Final)
Search for the task "Submit Grades." Available only during grading windows. Faculty receive an email notification from the Office of the Registrar when grading windows open.
Email Address (Student)
Depending on your role, search for the task "Student Profile for Advisors" or "Student Profile for Faculty." After logging in and locating your student, their email address will display on the main page of their student profile.
F
Faculty and Advisor Services Dashboard
Search for the task "Faculty and Advisor Dashboard." The Faculty and Advisor Services Dashboard is a list of the following tasks: Student Profile for Advisors, Student Profile for Faculty, Classes & Waitlists, Registration Consents & Overrides, Submit Grades, Faculty Week at a Glance, and Faculty Detail Schedule.
G
GPA
Depending on your role, search for the task "Student Profile for Advisors" or "Student Profile for Faculty." After logging in and locating your student, select "Academic Transcript" from the left side menu. The GPA will display at the bottom of the transcript.
Note: Unofficial transcript; displays legal name.
Grades (Midterm and Final)
Search for the task "Student Profile for Advisors." After logging in and locating your student, select "View Grades."
Graduation Information
Search for the task "Student Profile for Advisors." After logging in and locating your student, their graduation information (if applicable) will display on the main page of their student profile.
H
Holds
Search for the task "Student Profile for Advisors." After logging in and locating your student, any active holds will appear as a “Holds” notice in the upper right-hand corner. Click the notice to view details about the hold(s).
M
Major, Minor, Concentration
Depending on your role, search for the task "Student Profile for Advisors" or "Student Profile for Faculty." After logging in and locating your student, their major, minor, and concentration information will be displayed on the main page of their student profile.
P
Phone Number (Student)
Depending on your role, search for the task "Student Profile for Advisors" or "Student Profile for Faculty." After logging in and locating your student, their phone number will be displayed on the main page of the student profile.
Plan Ahead
Search for the task "Student Profile for Advisors." After logging in and locating your student, select "Plan Ahead" from the left side menu. You can also access the Plan Ahead task directly from OberView.
Preferred First Name (Student)
A student’s preferred name can be found in several areas within Banner 9 Self-Service, such as the Student Profile or your class list. Depending on your role, search for the task "Student Profile for Advisors" or "Student Profile for Faculty," log in, and locate your student. To view your class list, search for the task "Faculty Class List and Waitlist," log in, select your course, and locate your student.
Pronouns (Student)
A student’s pronouns can be found in several areas within Banner 9 Self-Service, such as the Student Profile or your class list. Depending on your role, search for the task "Student Profile for Advisors" or "Student Profile for Faculty," log in, and locate your student. To view your class list, search for the task "Faculty Class List and Waitlist," log in, select your course, and locate your student.
Note: Pronouns can be updated by accessing the OberView task titled "My Self Service Profile."
R
Registration Alternate PIN (RAP)
Search for the task "Student Profile for Advisors." After logging in and locating your student, select "Registration Notices" in the upper right corner.
Registration Appointment Time
Search for the task "Student Profile for Advisors." After logging in and locating your student, select "Registration Notices" in the upper right corner.
Registration Overrides/Consents
Depending on your role, search for the task "Registration Consents and Overrides." After logging in and locating your student, select the plus symbol to add your consent or override. Detailed information is available in the expandable section titled “Registration Consents and Overrides.”
Note: Entering consent or an override does not register the student in the course. It is the student’s responsibility to complete registration by the add/drop deadline.
S
Student Schedule
Depending on your role, search for the task "Student Profile for Advisors" or "Student Profile for Faculty." After logging in, locate your student and select the correct term. The student's registered courses for the selected term will appear on the main page.
Advisors can also access a student's schedule information using the following options:
Weekly Schedule View: After logging in and locating your student, select "Student Week at a Glance" from the left side menu. The class schedule is shown in a weekly grid format, beginning with early morning hours; scroll down. Each course includes its meeting time and location.
Detailed List of Registered Courses: After logging in and locating your student, select "Registration Consents & Overrides" from the left side menu on the student's profile. This view presents the student's registered courses in a written format, including times and locations.
T
Test Scores
Depending on your role, search for the task "Registration Consents and Overrides." After logging in and locating your student, select "Test Scores" from the left-hand menu.
W
Waitlist
Search for the task "Faculty Class List and Waitlist." After logging in, select the term, then the course to view students. Only courses with enrollment will appear. If your course has an automatic waitlist, a tab will appear. If you are seeking a list of all your classes, even those with no enrollment, please refer to the "Faculty Detail Schedule."
To enter registration consents and overrides, use the "Registration Consents and Overrides" task in OberView. Select the term, then enter the student’s T number or name. Please note that you might see a red message saying, “There are no current overrides for the selected student and term.” This message will disappear once you submit a consent or override. Next, use the drop-down menu to choose the appropriate option. Although multiple options appear, only the following are intended for faculty use. Please be sure to click the Submit button to complete the action.
Note: Adding a consent or override does not register the student for the course. It is the student’s responsibility to complete registration before the add/drop deadline, once the appropriate consent or override has been added. It’s helpful to notify the student after you’ve taken this action.
| Type | Description |
|---|---|
| Field of Study Restr. Override | Allows students to register for a section that requires a declared major, minor, or concentration. |
| Instructor Consent | Allows students to register for a section that requires instructor consent. Starting Spring 2025, this will also override prerequisite requirements. |
| Prerequisite Override Consent | Allows students to register for a section without fulfilling the prerequisite requirements. If the section also requires instructor consent, this will cover that as well. |
To view your class lists, enrollment totals, and automatic waitlist information (if applicable), use the "Faculty Class List and Waitlist" task in OberView.
How to Access
- Go to OberView and search for Faculty Class List and Waitlist.
- Click the blue Start button and log in with your credentials.
- Your assigned courses for all terms will appear. To narrow results, select a specific term from the drop-down menu.
- Click a course to open the class list summary.
What You’ll See
- A list of students currently registered in the course.
- Enrollment information, including maximum, actual, and remaining seat counts.
- If applicable, a Wait List tab to view students on the automatic waitlist.
Emailing Students from the Class List
Note: This feature requires your browser’s email handler to be configured to use Gmail.
To email students:
- Select one or more students using the checkboxes next to their names.
- Click the blue envelope icon to open a new email, which will populate with the email addresses of the students you selected.
Privacy Reminder: Only send general information using this email feature. Student names are visible to all recipients, meaning identities will be disclosed to the entire class.
Pronouns that faculty and advisors enter for themselves will be displayed across both Faculty/Advisor and Student pages in Banner 9 Self-Service. You can review or update your pronouns at any time using the "My Self Service Profile" task in OberView. Please note that your pronouns will not appear on the public-facing schedule of classes, which is accessible to users not logged in with ObieID credentials.