Office of the Registrar

Reserve a Classroom

Current Oberlin community members are able to reserve class/seminar rooms scheduled by the Registrar on an ad hoc basis throughout the academic year.  Virtual EMS can be used to locate an open classroom around campus when you need to hold an impromptu meeting or study group.

Browse For Classrooms from any on-campus computer. Virtual EMS does not require a login.

Reservations for events taking place from 8 a.m. to 6 p.m., Monday through Friday are subject to change if an academic class needs the space. If that occurs, we will attempt to provide an alternative location for you.

To reserve space in one our classrooms, fill out a Classroom Reservation Request Form  The completed form may be submitted to the Office of the Registrar in person or by email at

Requests are processed in the order they are received. Please allow up to 24 hours to complete your request.

The Office of the Registrar is responsible for scheduling class and seminar rooms (Lecture Halls are reserved by the Office of Student Leadership and Involvement) in the following buildings:

  • King (not 106 or 306)
  • Rice
  • Science Center (A154, A155, A254, A255 only)
  • Severance
  • Carnegie (301 only)
  • AJ Lewis Center (not Hallock Auditorium)

From an on-campus computer, select the following link to access Virtual EMS.

Browse For Classrooms

  1. Once the Virtual EMS page has opened, place your cursor over the “Browse” tab located near the upper-left corner of the window.

    Virtual EMS


  2. Select ’’Browse for Space’’ to open a grid that displays all currently scheduled events.

  3. Next, select the “Filter” tab located on the upper-right corner of the web page (beneath “Welcome Guest”).

    VMS Schedule Grid

  4.  From the filter window, select a date and specific “Facilities” view from the list.  You do not need to select a Room Type, Floor or Time Zone. 

    VMS Filter

  5. Next, select the ”Apply’’ button at the bottom of the filter box. This will initiate a search and create a schedule matching your date and building criteria.