Office of the Registrar
Grading Information and Key Dates
Key dates for faculty grade entry are available in the academic calendar.
Important: Banner 9 Faculty Grade Entry works only with Firefox, Chrome, or Safari. Using a different browser may cause issues in the recording of grades.
Types of Midterm Grades
|
Midterm Grade Description |
Grade to Assign |
|---|---|
| Risk of failure the student is at borderline performance | R |
| Unsatisfactory the student has a likelihood of failure unless there is a significant improvement; not working at appropriate level, skipping classes or not submitting work on time | U |
| Not in Attendance the student has never joined the course in person or has informally withdrawn | N |
| Satisfactory the student is working at a level appropriate to the current stage of the course | S |
Before Getting Started
Are you using a compatible browser? Banner 9 Faculty Grade Entry works only with Firefox, Chrome, or Safari. Using a different browser may cause issues in the recording of grades.
You must click save on each page of your course’s roster. Save your grade entries frequently.
Getting Started
- Go to OberView to search and select the task Submit Grades (Banner 9)
- In the upper right hand corner, click the blue start button. Enter your ObieID and Password
- A list of your current term courses will be displayed, this is called My Courses. My Courses defaults to the Final Grades tab. Select the Midterm Grades tab
Use the search box towards the upper right hand corner to search for a specific course. You can enter the CRN or Title or Term or Subject. Your search entry must match the format displayed on My Courses.
The Grading Status column tracks your progress in grade entry. You will see either Not Started (no grades entered), In Progress (some but not all grades entered), or Completed (all grades entered)
How to Record Midterm Grades
Faculty post midterm grades by the end of the day on Tuesday following both fall and spring breaks. Students may view midterm grades two days later, following fall and spring breaks. Students are encouraged to discuss midterm grades of R, U, and N with the faculty member(s) who awarded them, as well as with their advisor.
- Ensure you have selected the correct tab, Midterm Grades.
- Under My Courses, click the course you want to grade.
- The class roster will appear. In the lower right hand corner, notice whether or not there are multiple pages to the roster
- Use the dropdown menu to select the student’s grade. For more information, see Types of Midterm Grades above.
- You must click save on each page of your roster. Save your grade entries frequently.
The Pending Grad column will indicate a Y if the student is a pending grad.
If the Grading Status column for the course is not marked Completed, then you still have students left to submit final grades for.
When you are done recording all your grades for all your courses, please remember to log out of Banner Self Service and close your browser to ensure no one else may enter your grades using your ObieID and password.
Types of Final Grades
| Letter Grade Mode Description | Grade to Assign |
|---|---|
| Passing Grades | A+ through C-, D (No D+) |
| Failing Grade | F |
| Approved Incomplete | INC |
| Deferred | * |
| Pass No Pass Grade Mode Description | Grade to Assign |
|---|---|
| Passing Grade (A+ through C-) | P |
| Failing Grade (D or F) | NP |
| Approved Incomplete | INC |
| Deferred | * |
| Audit Grade Mode Description | Grade to Assign |
|---|---|
| Passing Grade | AU |
| Failing Grade | NE |
Do Not enter an INC grade unless you have approval from the AARC/Office of the Registrar or Conservatory Dean’s Office. If approved to enter an INC grade, see How to Record an Incomplete Grade below.
Deferred grades (*) are typically used for courses that span over two semesters, such as an honors project. Do not use the deferred grade in place of no approval for an incomplete grade. If you are unsure whether the deferred grade may apply to your student, contact the Office of the Registrar for assistance.
Students taking a course under the P/NP option may ask faculty members of the College of Arts and Sciences for written evaluations in courses for which a grade of P is earned. Forms for these evaluations are available for students at the Office of the Registrar. Please return the completed form to our office.
Before Getting Started
Are you using a compatible browser? Banner 9 Faculty Grade Entry works only with Firefox, Chrome, or Safari. Using a different browser may cause issues in the recording of grades.
Grades are rolled by the Office of the Registrar to academic history periodically throughout the grading period. Once a grade is rolled, a green check mark will appear in the rolled column on your class roster. Rolled grades are permanent. Grades rolled to academic history require a grade change form, available in the Office of the Registrar, in order to change the grade.
Do Not enter an INC grade unless you have approval from the AARC/Office of the Registrar or Conservatory Dean’s Office. If approved to enter an INC grade, see How to Enter an Incomplete Grade below.
You must click save on each page of your course’s roster. Save your grade entries frequently.
Getting Started
- Go to OberView to search and select the task Submit Grades (Banner 9)
- In the upper right hand corner, click the blue start button. Enter your ObieID and Password
- A list of your current term courses will be displayed, this is called My Courses. My Courses defaults to the Final Grades tab.
Use the search box towards the upper right hand corner to search for a specific course. You can enter the CRN or Title or Term or Subject. Your search entry must match the format displayed on My Courses.
The Grading Status column tracks your progress in grade entry. You will see either Not Started (no grades entered) or In Progress (some but not all grades entered) or Completed (all grades entered)
The Rolled column tracks the status of grades rolled to academic history. The Office of the Registrar rolls grades to academic history; faculty is not responsible for this action. In the Rolled column you will see either: Not Started (no grades rolled) or In Progress (some but not all grades rolled) or Completed (all grades rolled).
How to Record Final Grades
- Ensure you have selected the correct tab, Final Grades.
- Under My Courses, click the course you want to grade.
- The class roster will appear. In the lower right-hand corner, notice whether or not there are multiple pages to the roster.
- Use the dropdown menu to select the student’s grade. The grade options displayed are dependent on the grade mode the student selected for the course. For more information, see Types of Final Grades above.
- You must click save on each page of your roster. Save your grade entries frequently.
If the Grading Status column for the course is not marked Completed, then you still have students left to submit final grades for.
When you are done recording all your grades for all your courses, please remember to log out of Banner Self Service and close your browser to ensure no one else may enter your grades using your ObieID and password.
How to Identify Pending Graduates
Pending graduates in the Spring semester are a priority for final grade entry since their grades are due earlier than all other students. Please view the academic calendar for the exact due date.
- Use the OberView task titled Pending Graduates. After logging in, use the dropdown menus to select the current Spring term and your course(s). You can keep this window open.
- Access the grade entry portal in Banner 9 Self-Service to enter the students' grades.
If you anticipate any issues submitting a final grade for a Spring pending graduate, please contact the Office of the Registrar as soon as possible.
How to Record an Incomplete Grade
Do not enter a grade of incomplete unless you received approval from AARC/Office of the Registrar or the Conservatory Dean’s Office. If you enter a grade of incomplete and it was not approved, the incomplete grade will be removed from the student’s record.
- In the Final Grade column dropdown menu, select INC. Immediately you will be taken to a new tab, Incomplete Grades, within the course roster,
- In the Default Grade column, enter the grade the student would receive if no other work were submitted by the deadline for incomplete work (based on assignments, tests and exams submitted). The default grade is critically important to the academic standing process because it gives the academic standing committees an indicator of where the student is academically as of the point when final grades are submitted. The default grade will be used as the final grade only if you do not submit the student’s final grade by the agreed upon extension date.
- Ignore the Extension Date Constraints column. You and the student have already confirmed and documented the correct extension date.
- The Rolled column will display a green check if that specific student’s grade of INC has rolled to academic history.
- Click Save. To return to the roster to continue grading, select the Roster tab.
How to Submit Final Grade for Incomplete Please email registrar@oberlin.edu with the student's name, T number, course CRN, and final grade. Please send one email per student. The Office of the Registrar will enter the final grade on your behalf. If you do not submit a grade, the default grade will be used as the final grade.
Withdrawn Students
If a student has withdrawn from your course, the student’s name will appear on your roster with the grade of W. A permanent record of the withdrawal has been kept and your course will appear on the student’s academic transcript with a grade of W. You may not award a W grade. If a W does not appear, you must award a letter or P/NP grade.
Students Who Did Not Attend on Roster
Students Who Did Attend but not on Roster
If the student listed did not attend and did not complete the course, please record F or NP as appropriate. The student may not have attended the course but they are still registered and must receive a grade. A 'W' grade is not allowed for any student who did not officially withdraw from the course.
If a student attended your course but does not appear on your grade list, please send an email to the Office of the Registrar at registrar@oberlin.edu with the pertinent information: course number and department, student name and T number and the grade the student would have received. The student is not automatically registered for the course; in very rare circumstances, a student will be allowed to register late for a course.
Final Grades for ExCo Courses
| Grade Options | In Blackboard, enter |
|---|---|
| P (passing) | 100 |
| NP (not passing) | 0 |
How to Record Final Grades
- Go to OberView to search and select the task Blackboard for ObieID Holders
- In the upper right-hand corner, click the blue start button. Enter your ObieID and Password
- Locate your ExCo course
- Click on the Gradebook link at the top of the page
- Click on the item titled 'Final Grade'
- To record a grade, click on the grade placeholder icon for the first student. If they passed, enter '100'; if they did not pass, enter '0'. Repeat this process for the remaining students on the list.
If you have questions about the grade recording process within Blackboard, please contact the Helpdesk at (440) 775-8197.
Withdrawing from an ExCo Course
If a student successfully requested a withdrawal before the deadline, you won't find them listed on your Blackboard grade list. The Office of the Registrar maintains a permanent record of their withdrawal, and the student's academic transcript will reflect a 'W' grade for your course, which is granted by the Office of the Registrar. If a student who you believe withdrew still appears on your grade list, please reach out to the Office of the Registrar for clarification.
Students on Grade List but Did Not Attend
If the student listed did not attend and did not complete the course, record '0' (NP). The student may not have attended the course but they are still registered and must receive a grade. A 'W' grade (granted by the Office of the Registrar) is not allowed for any student who did not officially withdraw from the course.
Students Not on Grade List but Did Attend
If a student attended your course but does not appear on your grade list, please send an email to the Office of the Registrar at registrar@oberlin.edu with the following information: course number and department, student name and T number, and the grade the student would have received. The Office of the Registrar will review the situation. The student is not automatically registered for the course; in very rare circumstances, a student will be allowed to register late for a course.
I can’t submit my grades by the deadline. What should I do?
The deadline to turn in grades is set by the faculty so that students will receive a timely evaluation of their academic performance and progress toward graduation. When the Academic Standing Committees meet, they need a complete picture of each student’s performance so that they can make a determination about the student’s future at Oberlin. Knowing that a student will pass is not enough information; each course grade is critical to the decision making process.
If you are aware of a serious obstacle that will prevent you from meeting the submission deadlines, contact the Office of the Registrar to discuss options. We can sometimes make accommodations for a late grade if we can anticipate that it will be late. We can also discuss the implications of not turning grades in on time so that you can make the best decision about how to proceed.
The deadline to turn in my grade comes too close to my final exam; it will be almost impossible to turn in the grades on time.
If you encounter an extremely serious problem with scheduling, contact the Office of the Registrar to discuss options. It is always helpful to be able to anticipate when grades will be submitted and account for outstanding rosters.
I will be out of town but need to submit my grades. What should I do?
It is your responsibility to submit grades by the deadlines published in the academic calendar. Any computer with an internet connection and acceptable browser will enable you to reach Banner 9 Faculty Grade Entry and submit grades.
I have a student who attended my class all semester but that student's name is not on my roster.
If you will see the student again in class, please ask the student to contact the Office of the Registrar so that we can investigate the problem. In the meantime, please send an email to The Office of the Registrar with an explanation of the circumstances and the grade the student would receive. In very rare circumstances, we may approve a late add to a course.
I have a name on my roster for a student who has not attended the course all semester.
Assign the student the appropriate grade for the course. For example, F or NP.
On my roster, I have a name of a student who has not attended most of the course during the semester.
The student’s grade should be determined by your grading policy and the grading option under which the student took your course.
I am giving an Incomplete to a student in my class. What is the process for submitting the incomplete?
You must obtain approval in advance for the incomplete grade from the appropriate dean’s office (The AARC approves incompletes for the College of Arts and Sciences students; the Associate Dean in the Conservatory of Music approves incompletes for the conservatory students). The standard deadline for submission of incomplete work is approximately two and a half weeks after the end of the semester, although you may have negotiated an earlier deadline. If the student has not been approved for an incomplete grade, you will need to submit a grade other than INC (the deferred * grade option is not acceptable either).
Detailed instructions on how to record an incomplete grade is listed in on this webpage in the menu called Final Grades.
To submit the student's final grade, please email registrar@oberlin.edu with the student's name, T number, course CRN, and final grade. Please send one email per student. The Office of the Registrar will enter the final grade on your behalf. If you do not submit a grade, the default grade will be used as the final grade.
For your reference, the incomplete grade policy can be found in the online catalog in the Academic Policies section in the course catalog.
What is the default grade? How does it factor into the student’s academic standing for this semester?
This is the grade the student would earn if the student did not complete the agreed-upon work. The Academic Standing Committees will use the default grade to assist in its deliberations if it would be a deciding factor in a decision. When you enter an incomplete grade, you will be required to supply a default grade. If you do not submit a final grade when we send the incomplete grade sheet to you, the grade of incomplete will be changed to the default grade you submitted.