Spring Closing
With the end of the academic year quickly approaching, we would like to take this opportunity to provide you with essential checkout information.
Please follow these directions to avoid substantial charges and fines that can result from checking out improperly.
College Housing Information
All college housing closes at 9 a.m. on Monday May 20th. All residents (except for graduating seniors and approved commencement workers/performers) must complete their checkouts by 9 a.m. The halls will be closed for the academic year. Failure to vacate college housing by 9 a.m. will result in a $50 per hour fine. Make sure your travel plans coincide with this deadline. Once you check out of your room, you must leave the building. ID cards and all other access will be turned off at 9 a.m., no exceptions.
Students unable to arrange transportation by the 9 a.m., Monday, May 20th, should go to the Hotel at Oberlin to wait for their rides.
Official Checkout
All students must complete the online express checkout form. In village housing residents will receive an additional letter that explains Village-specific procedures.
Residence Halls (Program Houses and Traditional Halls)
All students must complete the online express checkout form after you have moved out of the space but prior to departing campus.
- College staff will assess each unit for damages. Students do not waive their right to contest damage charges as long as they vacate before their checkout deadline and follow the appropriate appeal procedure.
Before you check out you must complete the following:
- Individual bedrooms and the common area(s) must be cleaned including floor, closets, drawers, and furniture surfaces. Properly dispose of trash; sweep/vacuum.
- The walls and ceiling must be clean of all tape, marks, hooks, adhesive and tacks.
- Return furniture to original arrangement/configuration. (All beds must be unbunked, and in lowest position off the floor.)
- Remove all personal belongings from the room.
Failure to check out by the deadline waives your ability to contest any fees and incurs a $50 improper check out fee, plus any damage found in the room will automatically be charged to you.
The student staff members will not be the only college staff to enter the room to assess for damages. Professional staff members and facilities staff will each enter the units to assess the space. All residents will receive written documentation of any charges assessed through Oberlin email.
Appeals of Residential Education checkout charges must be received within 30 days of billing. The criteria upon which appeals may be based are:
- new information is available that was not available at the time charges were assessed
- charges were incorrectly assessed
1. Complete the Check-Out Charge Appeal Form . The request for an appeal must include a detailed rationale that addresses one or all of the criteria.
2. The Director of Residential Housing Operations will begin investigating the appeal within five business days of receipt.
3. If the charges are not able to be appealed, students will be notified and the appeal process will end at this point.
4. If the charges are able to be appealed, students will be notified of the outcome of the appeal. Notification will occur within three weeks of receipt.
5. If the appeal is denied, a final appeal based on the criteria above may be made to the Assistant Vice President and Dean of Residence Life and Auxillary Services (or designee) within 5 business days of the initial decision. The determination of the Assistant Vice President and Dean of Residence Life and Auxillary Services (or designee) is final.
Graduating Seniors
Graduating seniors need to be checked out by 10 a.m. on Tuesday, May 28th. All students will need to complete the Express Check-Out process. Failure to vacate College Housing by 10 a.m. will result in a $50 per hour fine. Make sure your travel plans coincide with this deadline. Once you check out of your room, you must leave the building. ID cards and all other access will be turned off at 10 a.m.