Winter Term

Information for Faculty and Staff Sponsors

The Office of Winter Term supports faculty and staff in creating exciting Winter Term opportunities. 

Faculty members and eligible Administrative and Professional Staff (A&PS) may sponsor projects. The basic duties of project sponsors are to provide guidance on project planning, support student learning, and submit a grade for each sponsored student. Full details on all aspects of group and individual project sponsorship can be found in the Winter Term Group Project Sponsor Handbooks

A&PS members who have not previously sponsored a project need to complete the A&PS Sponsorship Approval Form with their supervisor and submit it to Jessica Lear in the Office of the Registrar.

 

Winter Term 2023 Important Dates

  • April 25:  Project proposal and funding request forms available in Terra Dotta
  • May 2:  Info session for new group project sponsors (via zoom
  • May 3:  Info session for sponsors considering international projects (via zoom)
  • May 23:  Info session for new group project sponsors (via zoom
  • May 24:  Info session for sponsors considering international projects (via zoom)
  • June 27:  Deadline for group project proposals and funding requests in Terra Dotta
  • July 8:  International Safety Review sponsor notification date
  • September 1: Winter Term 2023 Group Project catalog available
  • September 1:  Deadline for group project sponsors to register for the Winter Term Fair
  • September 13:  Winter Term Fair 7:00-8:30pm 
  • September 14:  Student registration opens
  • November 18:  Student registration closes 
  • November 28:  Deadline for selective projects to submit participant lists 
  • January 2:  Winter Term begins 
  • January 25:  Winter Term Festival of Ideas
  • January 25:  Winter Term ends
  • February 1:  Deadline to submit project work to sponsors
  • February 8:  Grades due in Banner Self Service
  • February 24:  Deadline for funding recipients to submit receipts 
  • February 24:  Deadline for funding recipients to submit funding report

Faculty and A&PS who wish to lead group projects are responsible for:

  • Submitting project and funding proposals in late spring
  • Establishing and publicizing the project
  • Overseeing project finances
  • Supporting students in reaching clearly defined learning goals
  • Reporting each student’s grade [completed (Y) or not completed (N)] in Banner
  • Submitting receipts and final budget reconciliation to the Office of Winter Term, if the project received funding

Current group project sponsors with questions about navigating the application portal should contact wterm@oberlin.edu for assistance.

Faculty and A&PS who agree to serve as individual project sponsors will:

  • Work with students to determine appropriate project scope, identify materials and resources necessary for completing the project, and clearly define learning goals
  • Provide students with guidance on project assessment and evaluation processes
  • Meet with students prior to submitting the online sponsorship approval form, which is sent automatically from the students’ completed applications. Should you receive a proposal from a student who has not previously contacted you, please redirect the student to the winter term office via email to wterm@oberlin.edu
  • Report each student’s grade [completed (Y) or not completed (N)] in Banner

Current individual project sponsors with questions about navigating the application portal should contact wterm@oberlin.edu for assistance.