Office of Student Leadership and Involvement

Scheduling and Concert Sound

Scheduling

To schedule a space for your meeting or event, please use the "Request a Space" task found on OberView.


Concert Sound

The Concert Sound department aims to provide the highest quality sound, lights and streaming for the campus community.  Consisting of two highly qualified professional sound engineers and a crew of Oberlin Students, they look forward to partnering with you to make your event great.

Examples of the type of events we support:

  • Panel Discussions
  • Large Concerts and Events (i.e. Drag Ball, Solarity, BHM Fashion Show)
  • Live sound reinforcement (bands, speakers, etc)
  • Streaming
  • Support in-house systems (Sco, Cat Finney)
  • Athletic events

We happily partner with organizations and departments across campus to produce over 400 events a year.

CONCERT SOUND REQUEST FORM

Concert sound is required for a band, event, or production requiring the use of more than one microphone or playback music.  The only exception is a trained Cat staff member who is available to operate audio and lighting equipment.  (This must be approved by the Cat Staff Advisor).

Gear is not to leave the Cat in the Cream.  One must be supervised by a trained Cat staff or Concert Sound Technician when using this gear, NO exceptions.  All gear must be returned neatly to its appropriate place in the closet.  If additional equipment is needed, Concert Sound must be contacted. (Please note, there will be additional charges if applicable).

If there are any issues, call Concert Sound immediately.  The Cat staff has access to the cell numbers of the sound technician. 

As always, if you have any questions concerning this policy or the use of the audio or lighting in this space, please contact Concert Sound: csound@oberlin.edu.

If requesting Concert Sound, a Concert Sound Request Form must be submitted 14 days prior to the event.  Fees will apply if submitted less than 14 days in advance.  All charges are dependent upon the event needs; please budget accordingly.  Please submit your requests to involvement@oberlin.edu.

Concert Sound is required for a band, event, or production in the Dionysus.  The only exception is use of the DJ booth with the supervision of the Sco Manager.  (Please be respectful of the equipment; any damage to gear will result in consequences or charges to fix/replace gear.)

If there are any issues please do NOT try to resolve the issue yourself.  Call Concert Sound immediately.  The 'Sco staff will have access to the cell numbers of the sound technicians. 

As always, if you have any questions concerning this policy or the use of the audio or lighting in this space, please contact Concert Sound: csound@oberlin.edu.

If requesting Concert Sound, a Concert Sound Request Form must be submitted 14 days prior to the event.  Fees will apply if submitted in less than 14 days. 

All charges are dependent on the event needs; please budget accordingly.  Please submit your request to involvement@oberlin.edu.

For concert performances or audio reinforcement in Wilder Main, a Concert Sound Request Form must be submitted to involvement@Oberlin.edu.  (Charges will apply if Concert Sound is used.)

For theatrical performances in Wilder Main, a mandatory tech meeting with Concert Sound technicians is REQUIRED 3-4 weeks before access to the performance space is granted.  Use of the space may be revoked if a tech meeting is not scheduled during the required timeframe. 

Audio designers MUST schedule a training with Concert Sound (NO exceptions).

Lighting must be supervised by an experienced designer/electrician who has worked in this space previously (NO experience = NO light).  All lights must be safety chained to the balcony or boom.

There must be a Concert Sound technician present to supervise all load-in and load-out of staging, sound reinforcement or lighting.

NO SAWING OR EXTENSIVE PAINTING of any kind is permitted in Wilder.  Use drop cloths for all touch up painting.

ABSOLUTELY NO NAILING OR SCREWING anything into the floor or walls. 

ALL cast and crew must be completely out of the building at closing.  Do not force security or building staff to ask you to leave.

Wilder Main keys will be issued at load-in and must be returned at load-out. 

It is the responsibility of the group to return all equipment to the proper storage locations.  Items left in the space after the production will be recycled and a fee will be charged to the organizations for the time.  Fees will be assessed if any equipment is not properly returned.  Fees for damages and non-compliance may be assessed if applicable. 

Wilder Main performance times are from 8:00 pm to 10:00 pm - No Exceptions.

Wilder Main Lounge is the primary thermostat for the heat in all of the building's common areas.  Under no circumstances are windows in Wilder Main Lounge to be opened during a time when the college is heating the building. 

NO production will occur without a signed student involvement contract.  Agreements need to be done 3-4 weeks in advance.  This is included in the tech meeting. 

As always, if you have any questions concerning this policy or the use of the audio or lighting in this space, please contact Concert Sound: csound@oberlin.edu.

If requesting Concert Sound, a Concert Sound Request Form must be submitted 14 days prior to the event.  Fees will apply if submitted in less than 14 days. All charges are dependent on the event needs; please budget accordingly.  Please submit your requests to involvement@oberlin.edu

 

Please provide details or changes to your event in a timely manner.  It is the responsibility of the show promoter to advance a show with the agent/band and alert Concert Sound to any changes.  Concert Sound will follow the tech rider that is provided and may not be able to provide last minute requests. 

Most of the information needed is to be given on your Concert Sound Request Form, however, further details are to be communicated prior to the event via email. 

YOU MUST HAVE A SPACE RESERVED PRIOR TO SUBMITTING A REQUEST.

What type of information is needed?

  • Day of event contact.
  • What is the day of event timeline?
  • When is the venue or space available for set up?
  • Does your event require backline?
  • Do you have a tech rider for the artist you booked? (Tech riders provide all the sound reinforcement/equipment that they may need)  All bands should have one, ask!
  • Stage plot (set up of the stage)
  • What type of event are you producing?
  • Does your event require microphones?
  • Where is the event taking place?
  • Does your event require a soundcheck for a performer or speaker?  What amount of time is needed?

We understand that you may not have all the above information two weeks in advance, but we do encourage you to put in your sound request as soon as possible, so we can add this to our work schedule.  The show promoter is responsible for gathering this information in a timely manner.

ALL CONCERT SOUND REQUESTS MUST BE SUBMITTED A MINIMUM OF 14 DAYS PRIOR TO YOUR EVENT

All requests submitted less than 14 days prior to the event will be subject to late submission fees and/or service may have to be denied (normally due to staffing and availability of gear).

If your event requires backline such as drums, guitar amps, keyboards, etc, all information must be provided with the concert sound request.  NO backline requests will be accepted less than 14 days prior to the request.  We work with an outside backline vendor and equipment is not available at the last minute.

CONCERT SOUND REQUEST FORM

EMAIL ALL REQUESTS TO INVOLVEMENT@OBERLIN.EDU

Sending your request directly to Concert Sound does not schedule your request.  Your request is not accepted unless you receive a confirmation.  If you don't receive a confirmation, your sound is not scheduled.

Email Csound@oberlin.edu with any questions concerning your request or event.  We are always willing to help and answer any questions.

Please plan accordingly and allot time for Concert Sound to set up and test equipment needed for your event.  Please be sure that your venue reservation has also allowed time for set up and strike of sound.

Set up time required for Concert Sound:

  • Small events require 1 hour to 1.5 hours
  • Medium events require 1.5 hours to 3 hours
  • Large events require the organizer to arrange a meeting with Concert Sound

Best practice is to inquire what would be required for your event to ensure we would be comfortable with the time frame and would allot enough time for us to complete what is needed for the event.

We have highly trained sound technicians that can be trusted to provide the highest quality production.  Because sound needs vary for each event, we encourage promoters to adhere to the guidance of the sound professionals.

Our goal is to make your event the best it can possibly be!