BeCyberSmart: Secure Your Gmail - Send Confidential Emails

October 12, 2023 12:00 PM

Center for Information Technology

Understanding Confidential Emails

Gmail’s confidential mode allows users to send emails and attachments securely. This feature is designed to protect sensitive information from unauthorized access by setting expiration dates for messages and expiring access when no longer needed. It is an essential tool for anyone looking to communicate securely through Gmail.

Why Use Confidential Mode?

  • Control Over Access: With confidential mode, you can set expiration dates for your emails or revoke access entirely, providing you with greater control over the information you share.
  • Limited Sharing Options: Recipients of confidential emails cannot forward, copy, print, or download the message, reducing the risk of unauthorized sharing or distribution.

Limitations to Consider

While confidential mode offers enhanced security, it is crucial to understand its nuances. For instance, while it limits direct actions like forwarding, copying, or printing, it does not prevent recipients from capturing screenshots or photos of your messages.

Engage Responsibly

Sending confidential emails is a responsible practice for sharing sensitive information. However, understanding when and how to use this feature, as well as its limitations, is crucial. Always be cautious when sending sensitive data and consider using additional security measures when necessary.

Step-by-step guide on using Gmail’s confidential mode

Contribute to a Secure Oberlin

Adopting secure email practices is integral to individual and collective digital security at Oberlin. Stay informed and use the available tools responsibly to contribute to a safer digital environment.

Stay tuned for more BeCyberSmart tips throughout Cybersecurity Awareness Month!