Faculty Reserve FAQ

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Should I retrieve my own reserve items from the shelves?

When a reserve list is submitted, the library staff will retrieve the items. If you have items checked out that should be placed on reserve, please let a Circulation staff member know to avoid recall notices.

What if I need to make additions after my reserve list has been turned in/processed?

If a new item integral to a course must be added to reserve, please provide this information on a new form (i.e., do not remove the current list from the reserve book). Please understand that if an item must be added after the reserve deadline, there will be delays in processing – expect a 72-hour turnaround time for adding recordings to ERes, and a 7-day turnaround time for print items added to ERes.

OBIS says an item is “missing/tmp unavailable/checked out/in preparations” – can it still be placed on reserve?

It is very important to check the status of an item when considering it for reserve. Most often, the item may be processed without delay, but there may be times when a substitution must be made.

OBIS statuses and their impact regarding reserve:

• Due mm/dd/yyy: there should be no problem obtaining this item for reserve.
• PREPARATIONS or AT BINDERY: there should be no problem obtaining this item for reserve.
• TMP UNAVAILABLE: check with Circulation Coordinator.
• MISSING: avoid placing these items on reserve as they may not be available in a timely manner.

I made a reserve list on MS Word – why can’t I just submit that?

We depend on the standard forms for retrieving items and record keeping. By using the standard forms, you help our staff better prepare your list. Paper copies of the forms are always available at the Circulation Desk.

How often should I revise my reserve list?

Please check your reserve list against OBIS every semester you teach the course because updates are always necessary. Outdated information can cause delays in processing and problems for your students.

Can I place my own personal items on reserve?

Absolutely! We can accommodate personal items such as books, compact discs, binders, scores, videos, etc. Please note in the call number category on the list that it is a personal copy and submit the copy together with the list by the reserve deadline. At the end of each semester, we return all personal copies by campus mail, or send an email requesting pick-up for large or numerous items.

My student is having problems accessing ERes/an ERes file – what should I tell her/him?

Feel free to call or email the Circulation Coordinator with questions. All print and sound files are tested on various machines after they are posted and problems are corrected at that time. If it is a problem with the software/hardware related to the student’s computer, s/he should contact the dorm’s RCC.