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Listserv Usage Policy

Prior to proceeding to the Listserv Request Form (below), please read this Listserv usage policy. Acceptance of this policy is presumed by your submission of the completed request form. If you do not agree to the policy stated below, do not submit the completed form. If you have questions about this Policy, please send an e-mail message to: client.services@oberlin.edu.

• All lists must be owned or sponsored by an Oberlin College faculty or staff member. By agreeing to own a Listserv list, the owner assumes responsibility for day-to-day monitoring and operation of the list. (Sponsors who are not list owners shall ensure that the actual list owner complies with the stated policy.) It is the owner's responsibility to ensure the list continues to run smoothly, College policies are adhered to, and the stated objective(s) of the list are followed. The owner shall be the point-of-contact for subscribers when problems or questions arise.
  • Students who wish to have a Listserv list must have a faculty or staff member sponsor the list (without exception). Chartered student organizations may apply for listerv accounts, providing there is a designated faculty/staff sponsor. Student organizations in the process of receiving a charter, but not yet chartered, and other non-chartered organizations, are not eligible for a listserv.
• In most cases, list members must consent to being on a Listserv list. List owners must comply immediately to requests from subscribers to be removed from lists. Class instructors or Oberlin College offices may use Listserv lists of students in a class, students of a particular major, staff in a particular department, etc. In cases such as these, a request to be removed from a Listserv list need not be honored by the list owner.
• Lists may not attempt to address the entire Oberlin College community, nor any other large contingent of individuals for which the list owner does not have administrative responsibility. No mass unsolicited mailings are allowed.
• Addresses from Listserv lists may not be compiled, collected, or used for any purpose other than the original intended purpose of the Listserv.
• Subscribers agree to hold Oberlin College, the Center for Information Technology, and list owners harmless for any opinions expressed on a Listserv mailing list. Opinions so stated do not necessarily reflect the opinions of Oberlin College, the Center for Information Technology, or the list owners.
• List owners are requested to state the specific purpose of their list in the "Info File Content" section of the Listserv Request Form.
• Listserv owners shall provide "end dates" for their list, i.e., date when the list can be discontinued. Additionally, Listserv owners will receive a e-mail notification prior to Listserv removal. Owners must reply to this message prior to the renewal date specified, or their list will be removed from the system.
• Listserv owners who depart the College and desire that the list continues, must turn over responsibility for that list to a new list owner who consents to being said list owner, and must so notify listmaster@oberlin.edu. If no notification is received by the CIT listmaster, the list will be removed at the same time as list owner's other Oberlin accounts.

If you agree to the above stated policy, click here to continue to the Listserv Request Form.