Click to return to CIT home page.

 

 

Faculty, staff and students:

ObieID computer accounts are provided to all Oberlin College faculty, staff and students. Web accounts are available upon request via a web form. Other accounts are provided as required. Information about receiving your ObieID computer account is described below (see specific information below for your applicable group).

Once you have received your ObieID account username and password, you will be able to login to the ObieID self-service web page, where you can then set your password-recovery questions, and change your password (click on ObieID link at left for details). Please be sure to set up your password recovery questions FIRST. Once you change your password, your e-mail, network access, web, and oncampus (Blackboard) accounts will be synchronized (that is, they will all use the same username and password for access).

• Students arriving at the start of the Fall semester:

You are provided with your ObieID account information in the Big Book of Forms, which is sent by postal mail to your residence at the end of May.

• New Faculty and Staff:

You will be sent your account information based upon completion of a web form. The information will be sent via postal mail to the account you have included in the form. Click here to access the online form.

• Students arriving at the start of the Spring semester:

Your account information will be in your Oberlin College OCMR (Oberlin College Mail Room) box upon your arrival on campus. OCMR mailboxes are located in the basement of Wilder Hall.

Notes Regarding Group (Student Organization and Departmental) Accounts:

• Chartered student organizations may apply for and receive email, web, and listerv accounts, as desired. Student organizations in some phase of the charter-approval process, or not yet chartered, will not be assigned any accounts.
• Departmental accounts are assigned to a specific person, usually a staff member. If that person departs the College, another person must assume responsibility or that account will be disabled.

Account Request Form:

People desiring Student Organization (must be chartered) or Departmental Accounts should download and complete the Account Request Form and send the completed form via campus mail to: CIT Operations, Mudd Level A

Listservs are assigned to a specific person, usually a staff member or a faculty member. If that person departs the College, another person must assume responsibility or that listserv will be removed. Click on the link at the left to read more about Listservs.

As you leave Oberlin College:

• All accounts for graduates (Dec or May), or withdrawn students, are deleted during the fall break after the May graduation. Departing students are advised to gather all desired material from all accounts well before the applicable fall break. Oberlin graduates may obtain a permanent email forwarding address (yourusername@world.oberlin.edu) from the Alumni Office . For more information, visit http://www.alumni.oberlin.edu/suemail.html

• Accounts for all staff members, regardless of length of service at the College and whether one has resigned, retired, or otherwise departed, are normally deleted 30 days after CIT receives the departure notification from Human Resources/Employee Relations. CIT will send an e-mail to the account holder, notifying him/her that his/her accounts will be deleted in 30 days. The staff member should ensure that all desired material is obtained before the 30 days has expired. The staff member should also ensure that any departmental accounts or listservs for which he/she was the responsible point-of-contact have been assigned to another staff member by notifying CIT.

• Faculty who have departed (not retired) receive the same 30 days as staff, as noted above. Faculty members who have retired are allowed to retain their e-mail accounts in perpetuity.

Account Privacy :

• Account access is strictly limited to the account holder. All Oberlin College personnel should have an expectation of privacy, unless action is required in accordance with the College's Information Technology Acceptable Use Policy, to wit:

  "Under normal circumstances, College officials will not examine personal information transmitted over the network or stored on College-owned computers. However, the College reserves the right to monitor system resources, including activity and accounts, with or without notice, when:

* necessary to protect the integrity, security, or functionality of College computing resources

* an account or system is engaged in unusual or excessive activity

* it has good cause to believe that regulations, rules, or laws are being violated."

• Thus, when a staff member departs the College, he/she should make arrangements prior to their departure for all work-related correspondence to be sent to another staff member. If this is not possible or does not occur, access to the account will not automatically be provided to another individual, but the account may be immediately disabled, or an automatic-responder message may be put in place directing work-related matters to another account.