Academic Leave of Absence
Students participating in off-campus study options not conducted
by Oberlin College itself are classified as being on an academic
leave of absence. Student applications for leaves are processed by
the Associate Dean of Studies and granted by the Off-Campus Study
Committee prior to a student's departure from Oberlin. Academic
leaves are approved when students can demonstrate the value of such
leaves for their Oberlin education and meet the following criteria:
–A student must have completed at least two semesters at Oberlin.
–A student must have declared a major.
–A maximum of 36 hours of credit transferred toward the graduation
requirement will be permitted after a student has enrolled at Oberlin.
In addition, an Arts and Sciences student may transfer no more than
56 hours (62 hours for Conservatory majors and double-degree students)
in total towards the Oberlin degree.
–A student must carry a minimum of 12 semester hours when on an academic
leave of absence.
There are specific limits on credit transfer from off-campus study
programs. For the College of Arts and Sciences they are (a) 16 hours
per single semester, or (b) 10 hours per quarter or trimester, or
(c) 32 hours per academic year or (d) 20 hours per academic year
at a quarter or trimester based school. For Conservatory of Music
and double-degree limits please consult the appropriate section of
Deadline for Applications for Academic Leaves of Absence
For academic leaves for the fall semester or through the full academic
year, students must apply prior to the first Wednesday after Spring
Break in the preceding year. For leaves starting in the spring semester,
students must apply prior to the first Wednesday after Fall Break.
Requests for extensions of academic leaves, including a new application
form, must be received by the same deadlines.
This category generally applies to students who are participating
in programs sponsored by individual departments of Oberlin College:
the Danenberg Oberlin-in-London Program, the Oberlin in Italy Program,
the Studies in Spain at the University of Córdoba Program,
and the Oberlin-in-Europe Program.
Students wishing to participate in these programs apply directly
to the appropriate on-campus department in consultation with their
academic advisor (and in the case of double-degree and Conservatory
students, the Assistant Dean of the Conservatory). Once accepted
to the program, students must file Enrolled-Not-in-Residence forms
with the appropriate office. Credits earned in these programs are
internal Oberlin credits and no transfer of credit is involved.
Under special circumstances, students may arrange for independent
study in appropriate off-campus locations. This independent study
status is limited to students who have completed two or more semesters
Such independent study is arranged with and overseen by Oberlin faculty
members and is approved in advance by the Associate Dean of Studies
for students in the College of Arts and Sciences and by the Conservatory
Assistant Dean for Conservatory students. This status is normally
granted for less than full-time study. Students pay Oberlin College
tuition for this work, which must be completed within a specified
semester. Deadlines for application are the first Wednesday after
Fall Break for a spring program and the first Wednesday after Spring
Break for a fall program.
In both types of Enrolled-Not-in-Residence, students' matriculation
deposits will be refunded upon graduation. Students are responsible
for notifying the appropriate offices of any change in plans and
face forfeiture of their matriculation deposits if such notice is
Personal Leave of Absence
Students who wish to pursue primarily non-academic activities away
from Oberlin may apply for a Personal Leave of Absence through the
Associate Dean of Studies. A maximum of six hours credit per semester
or four semester hours for each quarter or trimester of leave may
be transferred to Oberlin for work taken at other institutions while
on personal leave. Completed applications for leaves beginning the
following semester are due the first week in December and the first
week in May. Requests for extensions of personal leaves must be
received by the same deadlines.
Students may also apply for a medical leave of absence but must
have appropriate supporting documentation from a health professional
and approval from the Associate Dean of Studies beforehand.
Students withdrawing permanently from Oberlin must apply through
the Associate Dean of Studies. Conservatory and double-degree students
should first consult their principal advisors and the Assistant Dean
of the Conservatory. All students who receive financial aid from
Oberlin College must consult with the Office of Financial Aid before
Students may be asked to leave Oberlin for academic or disciplinary
reasons. Suspension is usually for a specified period of time and/or
until specified conditions have been met. Additional information
under this heading is available in the College Arts and Sciences
and Conservatory of Music sections of this catalog. Also, please
see the document Student Regulations, Policies and Procedures.
Students who have withdrawn from Oberlin and seek readmission, or
who have been suspended and seek reinstatement, may not transfer
credit for courses taken at other institutions while withdrawn or
suspended unless an appropriate office of Oberlin College (e.g. Dean
of Studies, Committee on Academic Standing, Counseling Center) had
required or recommended that work be completed elsewhere.
In order to return to Oberlin, a student who has been withdrawn or
suspended must submit a Readmission/Reinstatement form to the Office
of the Registrar. Appropriate forms and materials must be received
by August 1 for fall semester and by January 2 for spring semester.
No exceptions are made. Relevant offices review the request for readmission/reinstatement
and the student will be informed about the decision as quickly as
possible. The entire readmission/ reinstatement process is explained
on the Registrar's web site: www.oberlin.edu/regist.
When Conservatory or Double-Degree students wish to return to the
Conservatory of Music, the Assistant Dean of the Conservatory reviews
the academic record with representatives of the appropriate major
departments. Students withdrawn for two or more consecutive semesters
may be required to reaudition for readmission/reinstatement. Those
withdrawn for more than four semesters must meet the graduation requirements
for the major in effect at the time of their return to the Conservatory