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 Grading

PLEASE NOTE: Students matriculating at Oberlin College fall 2004 enter under a new grading policy. For specific information regarding deadlines for course and grade options, please see the calendar on the back cover of the catalog.


For students matriculating fall 2004 and later, the following grading policies are in effect:

General. Two grading options are offered: letter grades, or Pass/No Pass. Individual choice of grading options is subject to the limitations listed below.

Letter Grades. The grades recorded and their equivalents in quality points (used in computing grade-point averages) are listed here:

A+ A A- B+ B B- C+ C C- D F W
4.33 4.00 3.67 3.33 3.00 2.67 2.33 2.00 1.67 1.00 0 0

Quality Points. To obtain the quality points earned in a course, multiply the numerical equivalent of the grade by the number of hours for which the course was taken.

Grade-Point Average. This is computed by dividing the total quality points by the total number of hours for which letter grades are recorded.

Pass/No Pass. To exercise the Pass/No Pass option, students must file a card, signed by the principal advisor, in the Office of the Registrar by the last day of the eighth week of classes for semester-long courses, or by the last day of the fourth week of classes for a module course. Once the deadline has passed no change in the grading option may be made.

All passing work (work otherwise graded A+ to C–) is given the uniform grade P (Pass). Work below C– is considered not passing, and is given a grade of NP (No Pass). Individual departments determine if a course taken P/NP will satisfy the requirements of the major. A student electing a course for Pass/No Pass may not later request a grade equivalent.

Written Evaluation. Upon request, a student may receive a written evaluation of his or her work taken under the P/NP option. Students desiring such an evaluation should obtain the necessary forms from the Office of the Registrar and follow the instructions for submitting them.

Repeating Courses with a D or F grade. A student may repeat once a course for which a grade of D or F is received. Both grades and both courses count in calculation of the GPA. Only one of the courses counts as credit toward graduation.

Withdrawal Grades. A student may withdraw from a class between the end of the Add/Drop period and the last day of the eighth week of classes (last day of the fourth week of classes for modules). If a student withdraws from a class, the notation "W" (Withdrawn; no indication of passing or failing) will be entered on the student's transcript. After the end of the eighth week of classes (fourth week for module course), a letter grade or P/NP will be awarded if a withdrawal has not been processed.

Minimum GPA Required for Graduation. In order to graduate a student must have a GPA of at least 1.67. P and NP grades do not enter in the GPA calculation.

Limitations on Grading Options. 1) Conservatory majors will be allowed to register for Introduction to Music Theory, Music Theory I-IV, Introduction to Aural Skills, Aural Skills I-IV, Introduction to the History and Literature of Music, and any class which is taken to satisfy a requirement in secondary applied study for letter grades only; 2) students who must take Aural Skills V to meet their degree requirements will be allowed to register for a letter grade only; 3) all private applied study taught by faculty and all composition instruction are offered for letter grades only; 4) voice lessons with supervised student teachers are offered for Pass/No Pass grading only; 5) small ensembles are only offered for Pass/No Pass at the discretion of the individual coach; 6) Oberlin Orchestra, Oberlin Chamber Orchestra, Oberlin Wind Ensemble and Contemporary Music Ensemble are offered for letter grades only.

Incomplete Grades. An incomplete grade is an option for satisfactory course work which cannot be completed by the end of the semester. Normally such approval is granted only for reasons of illness or personal or family emergencies. The missing work must be completed within three weeks after the end of the semester, unless otherwise specified.

Incompletes in Conservatory courses are granted by the faculty member involved, with the final approval of the Assistant Dean, regardless of the division in which the student is enrolled.

During his or her time at Oberlin a Conservatory student may have up to two incompletes in Arts and Sciences courses authorized by a course instructor for educational reasons.

No incomplete grade will be given in private study or ensemble participation.

Asterisk Grade. An asterisk grade is used at the end of the first semester to indicate that the work of the course covers two semesters and no grade can be recorded until the course is completed. When the final grade is given at the end of the second semester the asterisk is removed and the grade earned is recorded for both semesters.

Grade Reports. Semester grade reports are available to students via the online student record system. Paper copies of the grade reports are not printed as a matter of course, but students who need such copies may make arrangements with the Office of the Registrar to obtain them. Federal law prohibits student grade reports from being sent to parents unless the student signs a form releasing this information. If a student opts to release grades to his or her parents, either the student or the parents must request a copy of the grades each semester from the Office of the Registrar.

Committee Exams. A copy of the faculty evaluations of a student's departmental hearing and committee exam each semester is made available to him or her within a few days of the committee performance.


For students who matriculated prior to fall 2004, the following grading policies are in effect:

General. Two grading options are offered: letter grades, or Credit/No Entry. Subject to limitations stated below, a student may choose which grading option he or she wishes to have apply for one or more courses.

Letter Grades. The grades recorded and their equivalents in quality points (used in computing grade-point averages) are listed here:

A+ A A- B+ B B- C+ C C- No
4.33 4.00 3.67 3.33 3.00 2.67 2.33 2.00 1.67 Entry

Quality Points. To obtain the quality points earned in a course, multiply the numerical equivalent of the grade by the number of hours for which the course was taken.

Grade-Point Average. This is computed by dividing the total quality points by the total number of hours for which letter grades are recorded.

Credit/No Entry. To exercise the Credit/No Entry option, students must file a card, signed by the principal advisor, in the Office of the Registrar by the last day of the eighth week of classes for semester-long courses, or by the last day of the fourth week of classes for a module course. Once the deadline has passed no change in the grading option may be made.

All passing work (work otherwise graded A+ to C–) is given the uniform grade CR (Credit). Work below C– is considered not passing, and is given a grade of NE (No Entry). A student electing a course for Credit/No Entry may not later request a grade equivalent.

Limitations on Grading Options. 1) Conservatory majors will be allowed to register for Introduction to Music Theory, Music Theory I-IV, Introduction to Aural Skills, Aural Skills I-IV, Introduction to the History and Literature of Music, and any class which is taken to satisfy a requirement in secondary applied study for letter grades only; 2) students who must take Aural Skills V to meet their degree requirements will be allowed to register for a letter grade only; 3) all private applied study taught by faculty and all composition instruction are offered for letter grades only; 4) voice lessons with supervised student teachers are offered for Credit/No Entry grading only; 5) small ensembles are only offered for Credit/No Entry at the discretion of the individual coach; 6) Oberlin Orchestra, Oberlin Chamber Orchestra, Oberlin Wind Ensemble and Contemporary Music Ensemble are offered for letter grades only.

No Entry. Whether a course is taken for a letter grade or Credit/No Entry, work below a C– level is considered not passing, and no entry is made on the student's permanent record. Thus, if a student does not pass a course, there is no indication on the official transcript that the course had been attempted.

Incomplete Grades. An incomplete grade is given only for satisfactory course work which cannot be completed by the end of the semester. Normally such approval is given only for reasons of illness or personal or family emergencies. Normally the missing work must be completed within three weeks after the end of the semester.

Incompletes in Conservatory courses are granted by the faculty member involved, with the final approval of the Assistant Dean, regardless of the division in which the student is enrolled.

During his or her time at Oberlin a Conservatory student may have up to two incompletes in Arts and Sciences courses authorized by a course instructor for educational reasons.

No incomplete grade will be given in private study or ensemble participation.

Grade Reports. Semester grade reports are available to students via the World Wide Web. Paper copies of the grade reports are not printed as a matter of course, but students who need such copies may make arrangements with the Office of the Registrar to obtain them. Federal law prohibits student grade reports from being sent to parents unless the student signs a form releasing this information. If a student opts to release grades to his or her parents, either the student or the parents must request a copy of the grades each semester from the Office of the Registrar.

Committee Exams. A copy of the faculty evaluations of a student's departmental hearing and committee exam each semester is made available to him or her within a few days of the committee performance.
    
   
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