Academic
Status
Academic Leave
of Absence
Students participating
in off-campus study options not conducted by Oberlin College itself
are classified as being on an academic leave of absence. Student
applications for leaves are processed by the Assistant Dean for
Student Academic Affairs and granted by the Off-Campus Study Committee
prior to a student's departure from Oberlin. Academic leaves are
approved when students can demonstrate the value of such leaves
for their Oberlin education and meet the following criteria:
-- A student must
have completed at least two semesters at Oberlin.
-- A student must
have declared a major.
-- A maximum of
36 hours of credit transferred toward the graduation requirement
will be permitted after a student has enrolled at Oberlin. In addition,
an Arts and Sciences student may transfer no more than 56 hours
(62 hours for Conservatory majors and double-degree students) in
total towards the Oberlin degree.
-- A student must
carry a minimum of 12 semester hours when on an academic leave of
absence.
There are specific
limits on credit transfer from off-campus study programs. For the
College of Arts and Sciences they are (a) 16 hours per single semester,
or (b) 10 hours per quarter or trimester, or (c) 32 hours per academic
year. For Conservatory of Music and double-degree limits please
consult the appropriate section of this catalog.
Deadline for
Applications for Academic Leaves of Absence
For academic leaves
for the fall semester or through the full academic year, students
must apply prior to the first Wednesday after Spring Break in the
preceding year. For leaves starting in the spring semester, students
must apply prior to the first Wednesday after Fall Break. Requests
for extensions of academic leaves including a new application form
must be received by the same deadlines.
Enrolled-Not-in-Residence
This category generally
applies to students who are participating in programs sponsored
by individual departments of Oberlin College: the Danenberg Oberlin-in-London
Program; the Oberlin-in-Italy Program; and the Studies in Spain
at the University of Córdoba Program.
Students wishing
to participate in these programs apply directly to the appropriate
on-campus department in consultation with their academic advisor
(and in the case of double-degree and Conservatory students, the
Associate Dean of the Conservatory). Once accepted to the program,
students must file Enrolled-Not-in-Residence forms with the Office
of Student Academic Affairs. Credits earned in these programs are
internal Oberlin credits and no transfer of credit is involved.
Under special circumstances,
students may arrange for independent study in appropriate off-campus
locations. This independent study status is limited to students
who have completed two or more semesters at Oberlin and is arranged
with faculty members and approved in advance by the Associate Dean
for Student Academic Affairs of the appropriate division. Students
pay Oberlin College tuition for this work, which must be completed
within a specified semester. Deadlines for application are the first
Wednesday after Fall Break for a spring program and the first Wednesday
after Spring Break for a fall program.
In both types of
Enrolled-Not-in-Residence, students' matriculation deposits will
be refunded upon graduation. Students are responsible for notifying
the appropriate offices of any change in plans and face forfeiture
of their matriculation deposits if such notice is not given.
Personal Leave
of Absence
Students who wish
to pursue primarily non-academic activities away from Oberlin may
apply for a Personal Leave of Absence through the Coordinator for
Leaves and Withdrawals. A maximum of six hours credit per semester
or four semester hours for each quarter or trimester of leave may
be transferred to Oberlin for work taken at other institutions while
on personal leave. Completed applications for leaves beginning the
following semester are due the first week in December and the first
week in May. Requests for extensions of personal leaves must be
received by the same deadlines.
Students leaving
for health reasons should see the Office of Student Health or
the Director of the Counseling Center and the Coordinator for
Leaves and Withdrawals beforehand.
Please see the
document Student
Regulations, Policies and Procedures
for full details on Personal Leaves.
Withdrawal
Students withdrawing
permanently from Oberlin must see the Coordinator for Leaves and
Withdrawals. Conservatory and double-degree students should first
consult their principal advisors and the Associate Dean of the
Conservatory. All students who receive financial aid from Oberlin
College must consult with the Office of Financial Aid before withdrawing.
Suspension
Students may be
asked to leave Oberlin for academic or disciplinary reasons. Suspension
is usually for a specified period of time and/or until specified
conditions have been met. Additional information under this heading
is available in the College Arts and Sciences and Conservatory
of Music sections of this catalog. Also, please see the document
Student Regulations,
Policies and Procedures.
Students who have
withdrawn from Oberlin and seek readmission, or who have been
suspended and seek reinstatement, may not transfer credit for
courses taken at other institutions while withdrawn or suspended
unless an appropriate office of Oberlin College (e.g. Student
Academic Affairs, Committee on Academic Standing, Counseling Center)
had required or recommended that work be completed elsewhere.
Readmission/Reinstatement
Students withdrawn
or suspended must submit a Readmission/Reinstatement form to the
Registrar's Office for readmission to Oberlin. Under some circumstances,
students are asked to submit additional materials prior to action
on their applications. Appropriate forms and materials must be
received by August 1 for fall semester and by January 2 for spring
semester. Students must be cleared for readmission/reinstatement
by August 15 for fall semester or January 15 for spring semester
in order to enroll for that semester. No exceptions are made.
When Conservatory
or double-degree students wish to return to the Conservatory of
Music, the Associate Dean of the Conservatory reviews the academic
record with representatives of the appropriate major departments.
Students withdrawn for two or more consecutive semesters may be
required to reaudition for readmission/reinstatement. Those withdrawn
for more than four semesters must meet the graduation requirements
for the major in effect at the time of their return to the Conservatory
of Music.
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