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Two grading
options are offered: letter grades or credit/no
entry. Each semester undergraduate students may
choose to have some or all of their courses
evaluated by the credit/no entry grading mode. To
exercise this option, students must file a card,
signed by the advisor, in the Registrar's Office by
the 28th calendar day of the semester for
semester-long courses or by the 14th calendar day
for a module course. Once the deadline has passed,
no change in the grading option may be made. This
means that students must elect the CR/NE grading
option by the deadline. Similarly, CR/NE grading
will not be reversed to letter grading after the
deadline. If no option card is submitted, letter
grades will be recorded. In courses in which the
instructor declares credit/no entry grading, the
student has no option.
Letter
Grades. The grades recorded and their
equivalents in quality points (used in computing
grade-point averages) are as follows:
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A+
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A
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A-
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B+
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B
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B-
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C+
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C
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C-
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No
Entry
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4.33
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4.00
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3.67
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3.33
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3.00
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2.67
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2.33
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2.00
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1.67
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To obtain the
quality points earned in a course, the numerical
equivalent of the grade is multiplied by the number
of hours for which the course was taken. The
grade-point average is computed by dividing the
total quality points by the total number of hours
for which letter grades are recorded.
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Credit/No
Entry (CR/NE). All passing work (A+ to C-) is
given the uniform grade of CR (Credit). Work below
C- is considered not passing, and is given a grade
of NE (No Entry).
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No
Entry. Whether a course is taken for letter
grades or credit/no entry, work below the C- level
is considered not passing and no entry is made on
the student's permanent record. Thus, if a student
does not pass a course, there is no indication on
the official transcript that the course was
attempted.
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Written
Evaluation. Upon request, a student may receive
a written evaluation of his or her work taken under
the CR/NE option. Students desiring such an
evaluation should obtain the necessary forms from
the Registrar's Office and give them to the course
instructor at the end of the semester or course. At
the student's request, such written evaluations may
be sent, along with transcripts, to a graduate or
professional school and/or a prospective
employer.
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Incomplete
Grades. An incomplete grade is a temporary
grade, assigned at the end of a semester, to permit
students additional time to complete work in a
course. There are two kinds of
incompletes:
1. While at
Oberlin a student is allowed up to two
incompletes authorized by course instructors for
educational reasons, such as a desire by the
student to spend additional time on a particular
course. A request for such an educational
incomplete must be submitted to the Office of
Student Academic Affairs by the end of Reading
Period. Course work must be finished by the end
of the first week of Winter Term for first
semester incompletes, and by three weeks after
the end of the semester for second semester
incompletes. Additional educational incompletes
beyond the first two may be authorized by the
Associate Dean of Student Academic Affairs, but
only in very exceptional
circumstances.
2. Emergency
incompletes may be authorized by the Associate
Dean for Student Academic Affairs due to
circumstances beyond the student's control.
Normally such incompletes are for medical or
life crisis reasons. The due date for course
work will depend on how much time was lost due
to the emergency, up to a maximum of three
weeks.
The due date for
either an educational or emergency incomplete may
be extended only for emergency reasons. If work is
not completed within the specified time, a grade
will be recorded based on the extent to which the
course requirements have been met. All requests for
incompletes must be made through the Office of
Student Academic Affairs.
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Asterisk
Grade. An asterisk grade is used at the end of
the first semester to indicate that the work of a
course covers two semesters and that no grade can
be recorded yet. When the final grade is given at
the end of the second semester the asterisk is
removed and the grade earned is recorded for both
semesters.
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Grade Reports. Semester
grade reports are available to students via the
World Wide Web. Paper copies of the grade reports
are not printed as a matter of course, but students
who need such copies may make arrangements with the
office of the Registrar to obtain them. Federal law
prohibits student grade reports from being sent to
parents unless the student signs a form releasing
this information. If a student opts to release
grades to his or her parents, either the student or
the parents must request a copy of the grades each
semester from the office of the Registrar.
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