Required Forms and Financial Info

Every student employed through Oberlin College must fill out withholding forms. This includes students who obtain employment through the Community Service Work-Study Program. Students work in conjunction with the Student Employment Office and the Office of Financial Aid in to order to complete and file required forms. Failure to complete all documentation will result in delays, affecting both the issuing of time cards and pay for the student.

Required Forms
(This paperwork is available at the Student Employment Office and the Office of Financial Aid)

• W-4 Form: Federal Employee’s Withholding Allowance Certificate: This form must coincide with the State of Ohio Department of Taxation form. More explicitly, the number of exemptions claimed on one form must be consistent on all others. Students must complete their name, social security number, permanent home address, and marital status. This form must be signed and dated by the student at the time of completion.
• The State of Ohio Department of Taxation Employee’s Withholding Exemption Certificate: This form is to be completed in the same manner as the W-4. Students who are from the state of Ohio must include a school district code on their application. This code can be obtained from a list housed in the Controller’s Office. If the student is not an Ohio resident, the school district section may be left blank, but the rest of the form must be completed.
• I-9 Form: Employees Eligibility Verification: The student must complete section one including full name, permanent address, and social security number. In addition, the student must provide original documents of verification of employment eligibility. Acceptable documents include a passport, a State ID/Driver’s license plus a birth certificate or a State ID/ Driver’s License plus an original Social Security Card. No copies accepted. All forms must be current, with the exception of the US passport.

If these forms are not filled out, students will not get paid.