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Subgroup I. Administration, 1911-91 (37.85
linear feet)
Consists of reports, correspondence, financial records, and other
material documenting the administration of the Allen Memorial Art
Museum. Arranged in thirteen series: 1. Annual Reports; 2. Director’s
Correspondence; 3. Curator’s Correspondence; 4. Other Correspondence;
5. Financial Records; 6. Receipts; 7. Graduate Assistants; 8. Committees;
9. Visitors; 10. Auctions; 11. Buildings and Grounds Records; 12.
Files of Membership and Special Events Coordinator; and 13. Topical
Files.
Series 1. Annual Reports, 1911-34, 1959-
(0.4 linear feet)
Early reports are comprised of letters from the Curator to the
President of Oberlin College describing the year’s exhibitions
and accessions. Reports from the 1959/60 academic year through
1987/88, although incomplete, offer a detailed summary of major
activities during the year as well as figures on annual visitation.
Arranged chronologically.
Series 2. Director’s Correspondence, 1919-91
(14.5 lin. ft.)
Encompassing the tenures of several different Museum directors,
this correspondence series describes arrangements for exhibitions,
shipping of art work, dealers’ notification of available art work,
and donation offers as well as routine administrative matters.
Arranged in two subseries: 1. Correspondence and 2. Memorandums.
Correspondence is arranged chronologically in three to ten year
groups and alphabetically within each group for the early years,
with some overlapping of dates. The final segment of William Chiego’s
correspondence includes a chronological file dating from 1987
to 1991.
Series 3. Curator’s Correspondence, 1929-84
(9.2 lin. ft.)
Correspondence concerning exhibits, shipping of art, solicitation
by dealers, and donation offers and responses. Arranged chronologically
in groups of three to ten years and alphabetically within each
group through 1969. Later additions are less well organized.
Series 4. Other Correspondence, 1926, 1927-34,
1936-37, 1941-53, 1960-62, 1968-85 (1.4 linear feet)
Correspondence including the Miller Gift Fund files containing
photographs and correspondence between dealers and the museum;
the Kenwood file containing correspondence regarding a show of
80 Oberlin works at the Kenwood House in Hampstead, London, England;
the Samuel H. Kress correspondence concerning the donation of
ten major works of Italian artists; and correspondence between
dealers and the museum regarding purchase shows, shipping of art,
and buying decisions of the purchase committee. Arranged by topic.
Series 5. Financial Records, 1943-85 (4.25
linear feet)
Organized in two subseries: 1. Ledgers and 2. Budget Records.
Subseries one contains ledgers recording accounts of both the
Art Department and Museum. Arranged chronologically.The second
subseries contains budgetary records starting in 1985.
Series 6. Receipts, 1950-67 (1.6 linear feet)
Returned to AMAM, 12/18/97
Receipts document the coming and going of art work to and from
the museum. Divided into incoming and outgoing receipts. Arranged
chronologically in 3 to 10 year groups and alphabetically within
each group.
Series 7. Graduate Assistants Applications,
1951-57 (0.2 linear feet)
Essays by applicants, general information, letters of recommendation,
transcripts and decision letters. Divided into two groups chronologically
and alphabetized within each group. *Restricted*
Series 8. Committees, 1928-53, 1987 (0.4
linear feet)
Records of the Acquisitions Committee, Centennial Committee,
College Curriculum Committee, Prudential Committee, Committee
on Photography, the Faculty Committee on Location, Plans and Construction
of College Buildings and the Committee on Purchase and Sale of
Art Objects. Arranged by committee.
Series 9. Visitors, 1949-55 (0.2 linear feet)
A single bound volume listing number of visitors each day; gives
names of special visiting groups from 1949 to 1955.
Series 10. Auctions, 1974-78 (0.4 linear
feet)
Consists of documents relating to the auction and fundraising
exhibition held to raise money for the construction of the Ellen
Johnson Gallery of Modern Art. Records include correspondence
with artists and donors, a catalog, and photographs of the auctioned
artwork and photographs from the exhibition.
Series 11. Buildings and Grounds Records,
1936-37, 1964-88 (1.9 linear feet)
Includes daily construction reports (1937) from the building
of the Centennial Memorial and the Auditorium. The bulk of the
records consist of specifications and planning for the 1977 Venturi
addition to the Art Museum. Contains numerous articles on the
architects as well as the building addition. Also includes records
related to the Bandstand Project.
Series 12. Files of Membership and Special
Events Coordinator, 1986-89, 1997 (0.2 linear feet)
Files document the activities of this administrative support
position which was responsible for coordinating the Museum’s membership
program, promoting the Museum, and arranging for special events
and publications. These files were created by Susan Harvith who
held the position from 1987 to 1989. Also includes membership
brochure (Friends of Art), 1997.
Series 13. Topical Files, 1955-91 (1.0 linear
feet)
Topical files, arranged alphabetically, contain information on
specific issues facing the Museum, primarily during the period
from 1970 to 1988. Notable files include handicapped access, development
of the Docent program, and funds to honor former faculty members
Wolfgang Stechow and Clarence Ward.
Series 14. Art Building Construction Papers,
1915-16 (0.8 lin. ft.)
Papers reporting on the work of Cass Gilbert and George Richardson
Harlow, who supervised the construction of the Allen Memorial
Art Museum. Harlow’s correspondence and memoranda provide
a first-hand glimpse into every minute detail of the construction
process.
Series 15. Files Relating to External Funding
Bodies, 1972-92 (1.6 lin. ft.)
Series consists of grant applications, budgetary files, correspondence,
and other printed material which documents the Allen Memorial
Art Museum’s reciept of grants from such bodies as the Ohio
Arts Council (OAC), the Ohio Humanities Council (OHC), the National
Endowment for the Arts (NEA), and the National Endowment for the
Humanities (NEH). Series is organized into five subseries: 1.
OAC/OHC Files; 2. NEA Files; 3. NEH Files; 4. IMS Files; and 5.
Other Foundations. Arrangement thereunder is chronological.
Series 16. Personnel Files, 1974-85 (0.1
linear feet)
Employee files and search files make up this series. Of note
are files on the AMAM director search of 1982-83, and 1985. Series
is organized into two subseries: 1. Employee Files and 2. Searches.
Arrangement thereunder is chronological. *Restricted*
Subgroup II. Exhibition Files, 1919-87 (14.2
linear feet)
Records related to the development, organization, and implementation
of exhibits. Arranged in two series: 1. Allen Memorial Art Museum
Exhibitions; 2. Materials Related to Exhibits.
Series 1. AMAM Exhibitions, 1919-1987 (13.6
linear feet)
Photographs, correspondence, post cards, brochures, checklists,
catalogs, and news releases filed by exhibit. Arranged chronologically.
Series 2. Materials Related to Exhibits,
1945-61 (0.4 lin. ft.)
Documents related to faculty and student shows at AMAM and a
file of catalogs selling traveling exhibits. Arranged chronologically
within each topic.
Series 3. Non-Textual Records, 1964-83 (0.2
lin. ft.)
Subseries 1. Slides, 1964-83 (0.2 lin.
ft.)
Slides taken of AMAM exhibits. Includes the “Young Americans”
exhibits, the N. E. Wall Installation (1973), and Cynthia Carlson’s
“New Voices” exhibit (1980). Subseries is arranged
chronologically by exhibit.
Subgroup III. Publications and Publicity, 1907-1992
(4.35 linear feet)
This subgroup contains six series: 1. Bulletins; 2. Exhibit Booklets
and Miscellaneous Booklets; 3. News Releases; 4. Publicity Flyers
and Brochures; 5. Clippings; and 6. AMAM Newsletter.
Series 1. Bulletins, 1944- (1.25 linear feet)
Published three times a year, the Bulletin contains articles
on current exhibits, works in the Allen Memorial Art Museum, and
museum news. Arranged chronologically.
Series 2. Exhibit and Miscellaneous Booklets,
1912-90 (0.8 linear feet)
Includes exhibit booklets, a catalog of AMAM’s drawings, and
a 1976 issue of Apollo magazine featuring the Museum. Correspondence
and related material on several of the major catalog publication
projects is located here although copies of the actual catalogs
are not filed herewith. Arranged chronologically.
Series 3. News Releases, 1950-65, 1985-88
(0.4 linear feet)
Publicity notices and news releases concerning Art Museum exhibits
and activities. Arranged chronologically.
Series 4. Publicity Flyers and Brochures,
1907-92 (1.0 linear feet)
Publicity flyers and brochures on museum exhibits and programs
and a scrapbook of flyers and brochures. Arranged chronologically.
Series 5. Clippings, 1929-84 (0.4 linear
feet)
Clippings regarding exhibits and activities at the Art Museum.
Included is the Kenwood Exhibit in London. Arranged chronologically.
Series 6. AMAM Newsletter, 1989- (0.4 linear
feet)
Allen Memorial Art Museum Newsletter. Arranged chronologically
beginning with volume 1, number 1, Fall 1989.
Series 7. Miscellaneous Publications Files,
1987-91 (0.1 lin. ft.)
Series consists of copies of AMAM News, 1989-90, and planning
files for the AMAM Bulletin, 1987-91. Arrangement is alphabetical
by folder title and chronological thereunder.
Series 8. Occasional Papers Series (0.1 linear
feet)
Series consists of writings focusing on Oberlin College faculty
scholarship and collections of the Museum.
Series 9. The Living Object (2.5 linear feet)
Series consists of files relating to the 1992 AMAM Bulletin,
The Living Object: The Art Collection of Ellen Johnson.
Subgroup IV. Clarence Ward, 1923-85 (2.4 linear
feet)
Subgroup consists of the papers of the first Director of the Allen
Art Museum, which are divided into 3 series: 1. Personal; 2. Lecture
Correspondence; 3. Late Correspondence and Writings.
Series 1. Personal, 1923-1942 (1.2 linear
feet)
Personal letters, photographs, lecture notes, and family records.
Arranged chronologically within each document type.
Series 2. Lecture Correspondence, 1931-1944
(0.8 linear feet)
Letters concerning lectures given by Ward and colleagues. Arranged
chronologically.
Series 3. Late Correspondence and Writings,
1965, 1971-85 (0.4 linear feet)
Correspondence concerns donation of Ward’s architectural negatives
to Berea College. Documents are rough draft, carbon copy and “original
Copy” of a 1965 lengthy manuscript concerning “the evolution
and decoration in the buildings of France from the twelfth century
emergence of Gothic architecture to its submergence in sixteenth
century architecture of the Renaissance.” Arranged by topic.
Subgroup V. Associations, Organizations and
Conferences, 1899-1989 (2.0 linear feet)
Records concerning the Art Museum’s dealings with various organizations
and participation in conferences and symposiums. Arranged in five
series: 1. National Organizations; 2. State Organizations; 3. Local
Organizations; 4. Conferences; and 5. Symposiums. Included among
the local organizations are files of the Oberlin Friends of Art.
Series 1. National Organizations, 1928-39,
1943-46, 1966, 1977, 1981-89 (1.0 linear feet)
Consists of files relating to Oberlin’s involvement in national
organizations as well as comparative material from Oberlin’s peer
programs. Arranged alphabetically by organization title.
Series 2. State Organizations, 1977-90 (0.2
linear feet)
Includes records of Oberlin’s participation in activity within
Ohio designed to bolster and promote arts and the interchange
of museum information. Arranged alphabetically by organization
title.
Series 3. Local Organizations, 1899-1928
(0.4 linear feet)
Contains records of the Oberlin Art Association and the Oberlin
Friends of Art. Art Association material includes catalogs for
exhibitions at Warner Gymnasium (pre-AMAM), correspondence, financial
records, and minutes of meetings. Friends of Art material contains
membership and programming information. Arranged chronologically.
Series 4. Conferences, 1935-39 (0.2 linear
feet)
Correspondence concerns planning conferences of various college
art departments and art historians to be held at Oberlin. Arranged
chronologically.
Series 5. Symposiums, 1937-38, 1986 (0.2
linear feet)
Letters concern a symposium on fine arts at the 1938 dedication
of the Clarence Ward addition to the Allen Art Museum. Also includes
a 1986 seminar of Japanese prints given by Roger Keyes. Arranged
chronologically.
Subgroup VI. Art Department, 1924-40, 1974
(0.8 linear feet)
Correspondence, reports, financial records, and curricular material
concerning Art Department courses and programs. Arranged in six
series: 1. Memoranda; 2. Budget Matters; 3. Classes and Exams; 4.
Baldwin Lectures; 5. Children’s Art Classes; 6. Self-Study.
Series 1. Memorandums, 1924-38 (0.1 linear
feet)
Memorandums notifying faculty and students of Art Department
policies. Arranged chronologically.
Series 2. Budget Matters, 1926-34 (0.1 linear
feet)
Correspondence of the Committee on Budget and Appointment. Arranged
chronologically.
Series 3. Classes and Exams, 1920-36 (0.2
linear feet)
Class outlines, enrollment lists, and master copies of exams.
Arranged by topic.
Series 4. Baldwin Lectures, 1935-39 (0.1
linear feet)
Correspondence concerning the Baldwin Lectures. Arranged chronologically.
Series 5. Children’s Art Classes, “1930’s”
(0.2 linear feet)
Correspondence and reports on art instruction in China and Mexico,
with samples of children’s drawings. No particular order.
Series 6. Self-Study, 1978 (0.1 linear feet)
Self-study report prepared for the National Association of Schools
of Art.
Series 7. Miscellaneous Files Relating to
the Loans of Student Works (0.1 linear feet)
Miscellaneous Files Relating to the Loans of Student Works
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