Oberlin College Archives | Holdings | Finding Guides | RG # - Name (bdate-ddate)

RG 7 - Office of the Treasurer

Inventory

An asterisk (*) indicates restricted records.

Administrative Files, 1832-1965

Series 7/00/1: Associated Organizations of Oberlin College

Box 1

Associated Organizations of Oberlin College, 1921-50 (30v)

Series 7/1/1: Records of Manual and Domestic Labor and Teacher Pay

Box 1

Manual and Domestic Labor Reports, 1834-37 (8f)

Box 2

Manual and Domestic Labor Reports, 1837-65 (8f)

Box 3

Manual and Domestic Labor Reports, 1866-68

Teacher Pay Reports, 1837-69 (7f)

Series 7/1/2: Bookkeeping Records (Ledgers), 1833-1946

Subseries 1. General Ledgers, 1834-1929 18 vols.

Ledger, Apr. 1, 1834--Nov. 30, 1836 (with index)

Ledger, June 1, 1836--Dec. 31, 1837 (self-indexed)

Ledger, Sep. 1, 1837--Feb. 28, 1839 (with index)

Ledger, Mar. 1, 1839--Dec. 31, 1843

Ledger, Jan. 1, 1844--Dec. 31, 1846 (with index)

Ledger, Jan. 1, 1847--Dec. 31, 1850 (self-indexed)

Ledger, Jan. 1, 1851--Dec. 31, 1857 (with index)

Ledger, Jan. 1, 1858--Dec. 31, 1867 (with index)

Ledger, Jan. 1, 1868--Jun. 30, 1876 (self-indexed)

Ledger, Jul. 1, 1876--Dec. 31, 1886 (self-indexed)

Ledger, Jan. 1, 1887--Aug. 31, 1893 (self-indexed)

Ledger, Sep. 1, 1893--Aug. 31, 1902 (with index)

Ledger, Sep. 1, 1902--Aug. 31, 1907 (with index)

Ledger, Sep. 1, 1907--Aug. 31, 1912 (with index)

Ledger, Sep. 1, 1912--Aug. 31, 1915 (with index)

Ledger, Sep. 1, 1915--Aug. 31, 1920 (with index)

Ledger, Sep. 1, 1920--Aug. 31, 1927 (self-indexed)

Ledger, Sep. 1, 1927--Aug. 31, 1929 (self-indexed)

Subseries 2. Cash Journals, 1833-37, 1839-45, 1847-53, 1856-70, 1872-91, 1894-97 23 vols.

Journal, Apr. 1, 1833--Mar. 28, 1835

Journal, Apr. 1, 1835--May 24, 1836

Journal, Jun. 1, 1836--Jun. 15, 1837

Journal, Mar. 1, 1839--Mar. 30, 1840

Journal, Sep. 22, 1841--Jan. 31, 1843

Journal, Jan. 2, 1844--Dec. 31, 1844

Journal, Jan. 1, 1845--Dec. 31, 1845

Journal, Apr. 2, 1847--May 12, 1848

Journal, May 12, 1848--May 30, 1849

Journal, May 30, 1849--Feb. 23, 1852

Journal, Feb. 23, 1852--May 20, 1853

Journal, Jan. 19, 1856--Jul. 7, 1860

Journal, Jul. 21, 1860--Jun. 15, 1867

Journal, Jun. 17, 1867--Nov. 30, 1868

Journal, Dec. 8, 1868--Dec. 22, 1870

Journal, Aug. 9, 1872--Sep. 11, 1874

Journal, Sep. 12, 1874--Sep. 26, 1876

Journal, Sep. 27, 1876--Feb. 22, 1879

Journal, Feb. 24, 1879--May 27, 1882

Journal, May 29, 1882--Dec. 31, 1884

Journal, Jan. 1, 1885--Mar. 30, 1889

Journal, Apr. 1, 1889--Mar. 31, 1891

Journal, Jan. 1, 1894--Nov. 30, 1897

Subseries 3. Treasurer's Journals, 1843, 1853-1902 11 vols.

Journal, Feb. 1843--Dec. 1843

Journal, May 26, 1853--Mar. 18, 1857

Journal, Mar. 25, 1857--Jun. 8, 1861

Journal, May 28, 1861--Aug. 29, 1865

Journal, Aug. 30, 1865--Jun. 1, 1869

Journal, Jun. 4, 1869--Sep. 7, 1875

Journal, Sep. 7, 1875--Dec. 31, 1886

Journal, Jan. 1, 1887--Mar. 31, 1897

Journal, Apr. 1897--Nov. 1899

Journal, Nov. 1, 1899--Feb. 28, 1902

Journal, Dec. 1900--Aug. 1902

Subseries 4. Cash Books, 1834-40, 1847-76, 1902-20 15 vols.

Cash book, 1834-36, 1844-46

Cash book, Mar. 15, 1836--Jun. 1, 1836

Cash book, Jun. 1, 1836--Sep. 21, 1840

Cash book, Apr. 15, 1847--Jul. 12, 1852

Cash book, Jul. 14, 1852--Dec. 31, 1858

Cash book, Jan. 1, 1859--Oct. 19, 1867

Cash book, Oct. 2, 1867--Jun. 27, 1876

Cash book, Sep. 11, 1902--Nov. 25, 1904

Cash book, Nov. 26, 1904--Apr. 9, 1907

Cash book, Apr. 10, 1907--May 18, 1909

Cash book, May 19, 1909--Nov. 8, 1912

Cash book, Mar. 9, 1912--Aug. 13, 1914

Cash book, Aug. 15, 1914--Oct. 31, 1916

Cash book, Nov. 1, 1916--Jan. 10, 1919

Cash book, Jan. 11, 1919--Nov. 23, 1920

Subseries 5. Day Books, 1836-39, 1849-51, 1870-72, 1891-93, 1897-99, 1902 12 vols.

Day book, May 25, 1836--Dec. 22, 1836

Day book, Jun. 1, 1836--Oct. 30, 1836

Day book, Oct. 17, 1836--May 9, 1837

Day book, Feb. 11, 1837--Aug. 31, 1837

Day book, Sep. 1, 1837--Jul. 20, 1838

Day book, Jul. 21, 1838--Feb. 28, 1839

Day book, Mar. 23, 1849--Oct. 27, 1849

Day book, Feb. 23, 1850--Nov. 21, 1851

Day book, Mar. 18, 1870--Aug. 6, 1872

Day book, Apr. 1, 1891--Dec. 30, 1893

Day book, Dec. 1, 1897--Oct. 30, 1899

Day book, Mar. 1, 1902--Aug. 30, 1902

Subseries 6. Student Fee Registers, 1834-95, 1911-22, 1931-46, n.d. 45 vols.

Oberlin College Registers

Miscellaneous Fee Registers

Oberlin Academy Register, Aug. 30, 1852--Sep. 12, 1854

"Treasurer's Register", 1885-1901

Conservatory of Music Register, 1913-22

Room and Board Register, 1919-20

Fee registers (various)

Bicycle Lessons, n.d.

Diplomas, 1860

Physical Training, 1895-99

Student Activity Fee and its Distribution, 1931-46

Subseries 7. Subscription and Donation Registers, 1835-46, 1859-89, 1901, n.d. 43 vols.

Box 1

Alumni Fund, 1870-75

Book of Donations, 1835-41 (fragile)

Book of Donations, 1836-46

Subscription and Note Register, 1866-84 (folio)

Subscriptions Owed and Paid, ca. 1872-81

Box 2

Oberlin Collegiate Institute/Oberlin College: pocket-sized subscription books, 1837-63, 1879, 1901 17 vols.

Box 3

Miscellaneous Subscriptions

Building Endowment, 1866-67

Buildings

Chapel remodeling, 1875

Council Hall, 1873-76 2 vols.

Ladies Hall, 1860, 1865, 1860-67 3 vols.

Ladies [Talcott] Hall, 1886, 1888 2 vols.

Professorships

Dascomb & Morgan annuity fund, 1876-81, n.d. 4 vols.

Fairchild Professorship, 1888-89 (folio)

Finney and Morgan professorship (bound with Dascomb & Morgan volume, above)

Michigan Professorship (seminary), 1881-83

Box 4

Theological Department, 1859-71 4 vols.

Box 5

Subscriptions to General Theological Fund, 1871-77

Subseries 8. Scholarship Registers, 1845-93 24 vols.

Box 6

Scholarship register (for endowment), 1850-52 folio

Scholarship register, 1853-56

Funds Due to Individuals for Rent of Scholarship, 1853-63 folio

Scholarships Purchased by the College (includes Trial Balance for 1881), 1864-68, 1881

Scholarships Transferred, 1864-69 folio

Scholarships Transferred, 1870-75 folio

Scholarship Holders, ca. 1872

Scholarships, 1875

Scholarships, 1876 folio

Scholarships, 1876-93 folio

Box 7

Scholarship lists (pocket-size memoranda books), 1845-63 5 vols.

Promissory notes (signed), obtained by agents Hudson, Keep, Monroe, Penfield, and Williams, 1851 9 booklets

Subseries 9. Special Accounts and Ledgers, 1835-1902, 32 vols.

Box 8

Account books, 1835-1902, n.d.

Individual accounts, 1835-43, 1863-68, 1870-72, n.d. 9 vols.

Box 9

Miscellaneous Accounts

Amounts due from Instruction to Contingent Fund, 1859

Council Hall Account, 1872-75

First National Bank of Ohio, 1865-69

Oberlin Students' Professorship Assoc., 1844

Skating Floor, 1895-1902

Students' Notes: Discharged and Written Off, ca. 1852 2 vols.

Cash books (soft-bound), 1853-63, 1868-73, n.d. 6 vols.

Mortgages, 1864

Box 10

"Suspense Book" (lists items loaned), 1836 folio

Applications (student) and Ledger Accounts,

Notes and Bills Receivable, 1852-64

Trial Balances, 1868-89 (indexed to page in General Ledgers) folio

Loan Register, 1868-74

Loan Register, 1875

Bills Payable, 1872-75

Bills Payable, 1881-84

Real Estate Loans with Index by Agent, ca. 1889-95 folio

Series 7/1/3: Miscellaneous Archives

Box 1

1832-34 (15f)

Box 2

1835 (13f)

Biographies of female students, 1834-36

Box 3

January - July, 1836 (10f)

Box 4

August 1836 - April 1837 (11f) [Includes Nathan P. Fletcher's "Critical Letters," 1837-38]

Box 5

May 1837-1838 (17f)

Box 6

1839-1841 (25f)

Box 7

1842-49 (16f)

Box 8

Timothy B. Hudson, 1851-55 (4f)

1850-51 (6f)

Asa Mahan, 1850

Box 9

1852-53 (11f)

W. C. Chapin's letters with particulars of shares in cotton mills, 1852-65

Timothy B. Hudson correspondence, 1856-57 (2f)

Box 10

Papers pertaining to 1000 acres of land in Georgia, Feb. 1855 (includes original landgrant, 1795)

1854-62 (11f)

J. H. Fairchild: Bills and receipts, 1863-67

Box 11

Calendar to "Miscellaneous Archives," 1832 - 6/7/1837

Box 12

Calendar to "Miscellaneous Archives," 6/7/1837 - 1862

Series 7/1/4: Miscellaneous Records

Box 1

Notes to the Treasurer to pay for services rendered, 1846-49

Pay for teaching, 1881-83 (2f)

Receipts for books and products, 1833-34

Bills and receipts, 1846-65

Bills and receipts for work, 1836-65

Orders for flour, c. 1841

Cash books, n.d.

Re: Nathan Taylor, John Preston, and the American Missionary Association, c. 1861

Scholarship orders, c. 1870's

Box 2

Receipts & Bills, 1863-75 (4f)

Scholarship orders, 1876-77 (2f)

Receipts & Bills, 1876-82 (2f)

Dascomb-Morgan Professorship Letters, 1880-81

Receipts & Bills, 1883-89

Box 3

Miscellaneous reports, 1868-1919

Treasurer's Reports to Board of Trustees, 1868-83 (3f)

Shurtleff: "Papers pertaining to accountability for military stores," c. 1865

Papers in settlement of the Mix estate, 1864-67

Box 4

Student Accounts, 1836, A - Hunt (13f)

Box 5

Student Accounts, 1836, I - Swift (12f)

Box 6

Student Accounts, T - Wright (6f)

Boxes 7-8

Vouchers, bills, and receipts, 1837-80 (many small bundles)

Box 9

Bills and receipts, 1833-49, n.d. (7f)

Vouchers

1890:

Baldwin Cottage

Miscellaneous

Buildings and Grounds

Men's and Women's Gym

Peters Hall

Museum

Chemistry Lab

American College and Education Society

Conservatory

1891:

Instruction

Miscellaneous

Elocutions

Women's Gym

Advertising

Conservatory

Outside representation

Museum (zoological collection)

Chemistry Lab

Men's Gym

Professor Churchill

Buildings and Grounds

1892:

Elocution and Preparatory Lab

Conservatory

Microscopy and Museum

Buildings and Grounds

Instruction

Miscellaneous

Outside representation

Annuity Correspondence, 1885-91 [Mrs. Finney, T. S. Baldwin, C. N. Pond]

Annuity Lists, 1883-91

Box 10

Trustee papers for annual meeting, 1847, 1853-58 (12f)

Box 11

Trustee papers for annual meeting, 1859-64 (11f)

Box 12

Maplewood Institute and Spear Library, c. 1880's (7f)

Box 13

Ledgers and notebooks, 1839-1900 (many)

Box 14

Letters sent, 1836-93 (10v)

Box 15

Correspondence re: financial matters, 1922-35

A - Siddall (8f)

Box 16

Correspondence re: financial matters, 1922-35

Sims - Wilkins, E. H. (4f)

Postcards received, 1874-1921

Box 17

Charles Martin Hall Estate

Accounting, 1916

Agreement - Removal of Buildings, 1916-17

Authorization and sales, 1926-28

Computation - Commission of Trustees, c. 1916-26

"Hall Estate Settlement, confidential, Treas. H. B. Thurston," 1929-30 [negative photostats]

Government suit against ALCOA, 1938

C. M. Hall Estate, 1916-38

Transfer tax of residuary estate, 1916-19

Miscellaneous, 1924-25

Notices from surrogate court, 1915-26

Hall Will, etc., 1914-15

Trustee reports to surrogate court, Niagara, NY, 1916-26

Box 18

Origins and purposes of names funds and other gifts, c. 1900-36 (5f)

Account of manual labor furnished students . . . 1835-36, vol. I

Origins of gifts, c. 1879-1905

Series 7/1/5: Letters Received by Oberlin College, 1822-1907

Subseries 1. Letters Received by Oberlin College, 1822-1866

Box 1-12

Letters Received by Oberlin College, 1822-1866 (arranged chronologically) (Index available as non-published reference)

Subseries 2. Letters Received by Oberlin College, 1867-1907

Box 1-31

Letters Received by Oberlin College, 1867-1907 (arranged alphabetically) (Index available in Box 1 and as non-published reference)

Index of Letters Received by Oberlin College, 1867-1907 (Office of the Treasurer)

Series 7/1/6: Other Administrative Files, 1834-1965 [acc. 1992/65 and 1995/097] (4.6 lin. ft.)

Box 1

Allen Memorial Hospital collection records, 1937-44 (4f)

Box 2

Associated Organizations of Oberlin College (general), 1921-51

Annual reports, 1921/22-1949/50: See Series 7/00/1

Bills and receipts, 1950-51

Check stubs, 1949-51

Checks, 1950-51

Box 3

Deposit tickets, 1950-51

Notebook, 1931, 1941-51

Box 4

Associated Organizations of Oberlin College (special accounts)

Oberlin Dramatic Association

Bills and receipts, 1950-51 (3f)

Box 5

Class Funds

Class of 1928 Fund, 1930-47 (10f)

Box 6

Class of 1929 Fund, 1929-45 (4f)

Karl Gehrkens Music Education Library Fund, 1951-52

Box 7

Karl Gehrkens Music Education Library Fund subscriber file, 1951-52

Box 8

Leases and land records, 1834-73, n.d.

Book of leases, 1834-64 1 vol.

Book of leases (loose papers from), 1853, 1858, 1863, 1868, n.d.

Leases (loose), 1840, 1844, 1859, 1871, 1873

Transcriptions (ca. 1890) of allotment agreements made 1824-37

Lease forms (blank), 1941, n.d.

Box 9

Ledgers

Accounts payable (ledger), 1926-32 1 vol.

Deposit balances, 1903/04-1907/08 2 vols.

Box 10

Oberlin Kindergarten Primary Training School ledger, 1926-31 1 vol.

Payment ledger, 1875-79 1 vol.

Box 11

Salary ledgers, 1886/87-1938/39 (3f)

Box 12

Office files

Allen Art Museum, 1915-19

Appraisal of Oberlin College property, 1935

Eastern Association of College and University Business Officers, 1947

Endowment and building funds, 1922-28 (2f)

General and special local taxes, 1929-35

General fund withdrawals (building expenses), 1951-58

Investment Committee, minutes, 1916-24, 1932-33

Investments, report on, 1919-24

Box 13

Student Loan files, 1923-65 (8f)

Student Loan Ledger, 1952-1958 [Acc. 1995/93]

Box 14

Student Loan files, 1923-65 (22f)

Box 15

Student borrowers (individual files)

Hine--Reitsman, 1928-60 (19f)

Box 16

Student Loan files sample (individual files)

Kafka--Wharton, 1911-45 (9f)

Subgroup II: Administrative Files, 1976-

Series 7/2/1. Office Files, 1976-94 [acc. 1996/079] (2.5 lin. ft.)

Box 1

A-P, 1976-91 (46f)

Accounting Issues, 1989

AGB, 1989

Allen Art Museum, 1987-89

Alumni Association Affiliates, 1989

American Bureau of Shipping, 1989

American-Soviet Youth Orchestra, 1989

Ameritrust, 1991-92

April 13, 1990

Archives, n.d.

Bonds--background materials, 1988

Budget Analyst, 1990 (3f)

Budget Materials, 1989-91

Building Projects, 1991

Business Roundtable, 1989

Campaign for Oberlin, 1989

Capital Research Center, 1986-1989

Cato Institute, 1989-90

Collections, 1989

Colonial Williamsburg Conference, 1989

Commissions, 1989-90

Common Cause, 1989

Conflict of Interest Rules, 1989

Conservatory, 1984

Custodian Banks, 1989

Cox Administration Building, 1976

Endowment and Budget Analyst Search, 1989-90

ERISA, 1988-90

Expenses, n.d.

Financing, 1989

Haytin, Murray, 1985-89

Heritage Foundation, The, 1989-90

Incentive Fees, 1986

Index Funds, 1976-89

Liability, 1985-86

Manhattan Institute for Policy Research, 1988

The Newcomen Society, 1988

Oberlin College

Board of Trustees, 1990

Capital Ventures Office, 1986-88

Properties owned, 1989

Shareholder Responsibility Committee, 1981

Office Budget, 1989-90

Prentiss Trust, 1989

Proxies

Miscellaneous, 1989-91 (2f)

Box 2

P-Z, 1989-94 (23f)

Notices of Annual Meetings, 1991 (3f)

Quarterly Reports, 1990-91

Vote authorizations, 1991

Retirement Plan, 1989

Review, The

Separately Invested Trusts, 1990

Shansi

General Correspondence, 1989-94

Board Meetings

Fall, 1989

Spring, 1990

Spring, 1991

Fall, 1991

Spring, 1992

Fall, 1992

Executive Committee Meetings, 1990

Financial Statements, 1985-92

Investment Review, 1989-92 (2f)

Mallory House, 1991

Treasurer's Reports, 1985-92

South Africa, 1990

Student Demands, 1989

Student Union, 1989

Tepper, Irwin, 1989

Third Party Trusts, 1989

Series 7/2/2. Reports for the Investment Committee, 1994-97 [acc. 1997/093 and 1997/123] (1.25 lin. ft.)

Box 1

March 10, 1994

June 9, 1994

December 1, 1994

March 9, 1995

June 8, 1995

October 5, 1995

November 30, 1995

April 8, 1996

June 6, 1996

September 20, 1996

December 5, 1996

March 6, 1997

June 12, 1997

September 25, 1997 [Acc. 1997/123]


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