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Series I. Articles of Incorporation & By-Laws, 1940-97, n.d. (0.2 l.f.)
Box 1
Articles of Incorporation, 1940, 1950-52
By-Laws, ca. 1940-97, n.d.
Series II. Minutes of Meetings, 1941-2000 (2.1 l.f.)
Box 1
Minutes (Board and Membership Meetings), 1941-60 (2 vol.)
Box 2
Minutes (Board and Membership Meetings), 1960-87 (12f)
Box 3
Board Meeting Minutes, 1988-2000 (8f)
Board Meetings- Supporting Documents, 1988 - May 1990 (5f)
Box 4
Board Meetings- Supporting Documents, July 1990 - 1993 (7f)
Box 5
Board Meetings- Supporting Documents, 1994-2000 (4f)
Membership Meeting Minutes, 1988-95, 1997, 1999
Membership Meetings- Supporting Documents, 1987-89 (3f)
Box 6
Membership Meetings- Supporting Documents, 1990-2000 (7f)
Series III. Board of Directors, 1983-2000 (0.3 l.f.)
Box 1
Actions taken outside of meetings, 1988-90, 1999
Board Candidates' Statements, ca. 1996-98
Board Manuals, ca. 1990s (3f)
Board Meeting Evaluation, ca. 1990
Board Member (President, 1995-99) Allison Gould's notes, 1991-99 (2f)
Board Membership, 1983-2000
Board of Directors Annual Reports, 1996-97
Board of Directors Job Description, 1996-97
Calendar and Committee Work, 1990, 1995, n.d.
Miscellaneous Notes and Reports, 1994-95, 1999, n.d.
Policies and Procedures, ca. 1986-96
Policy Resolutions and Major Decisions, 1985-89
Training and Retreats, 1987-92, 1996-97 (2f)
Series IV. Administrative Files, 1952, 1971-2000, n.d. (1.2 l.f.)
Subseries 1. General Administrative Files, 1952, 1971-2000, n.d.
Box 1
Appointment of Corporate Agent (James F. "Bill" Long), 1952
CUBPaC, Inc. (management company), 1998-2000
Credit Problems, 1998-99
General correspondence and notes, 1997-99 (3f)
Invoices, 1998-99
Legal Files, 1998-2000 (3f)
Management Agreement, 1998-99 (2f)
Procedures, 1998
Viability Assessment and Operating Plan, 27 August 1999
(see also "Textbook Fiasco," in Subseries 2, below)
Education Program and Director, 1986-92
Box 2
Employees' Message Log, 1990-91
General Manager James F. (Bill) Long's Files, 1971, 1978-87, n.d.
General Manager's Files (re Board Meetings, etc.), 1988, 1992-97 (2f)
Recorded Music Department Head (David Todarello), notes, 1999, n.d.
Recorded Music Department (CD Sales), 1994, 1997-98
Trade Book Manager (Karen Long) Files, 1986-99 (9f)
Administrative Files, 1989-99 (4f)
Board of Directors meetings, 1988-99
Committees, 1993-99 (2f)
(Faculty Advisory, Finance, and Long-Range Planning)
Box 3
Trade Book Manager (Karen Long) Files (cont.)
Correspondence, 1986-97
Membership meetings, 1987-98
(See also "Benefits and Insurance" in Series XII. Personnel Records)
Subseries 2. Topical Files, 1985-99, n.d.
Box 3 (cont.)
Bookkeeper- approximate time per job, n.d.
Capco (course pack vendor), 1998, n.d.
Comic Book Sales, 1998-99
Copies, Etc., 1988-93
Educational Discounts for Academic Software, 1991
Employee Action Group Proposal, n.d.
Mail Orders, 1985, 1988-92 (2f)
Move to Westervelt Hall (temporary bookstore location), ca. 1992
Organizational Charts, 1991, 1996-97
Policies and Procedures, 1991-97
Pulse Copy Center, 1998
RMSA (Inventory Management Plan), 1997-98
Schedules and Calendars, 1996-98
Staff Meetings, 1989-90, 1996
Staff Newsletters, 1990-91, 1996-97
Staff Training, 1989, 1996
Store Departments, 1993, 1997
Store Layout and Signage,1996-97
Telephone Equipment and Service, 1993-98
"Textbook Fiasco," Fall 1998
Wordstock, Inc., Agreement, 1990
Subseries 3. Computer Files, 1989-2000
Box 3 (cont.)
Floppy disk (PC/Macintosh), 1989-94, 1999-2000
Bylaws Review (Microsoft Word 97-98), 1989-94
Membership (Filemaker Pro), 1999-2000
Zip disks (4 Macintosh formatted disks; various file formats, not all identified), 1995-98
Compressed files for 1997 ('97 Backup) (includes OCC website, Copies administrative files, store signs), 1997-98
Co-op Photos (26 PICT photographs of merchandise), Nov. 1998
COPIES storage (includes blank forms, store signs, advertisements), 1995-98
Fonts, Illus., Co-op Stuff, Store Stuff (includes Copies procedure manuals, store signs, advertisements, jobs for Copies customers), 1996-97
Series V. Building Project Files, 1985-95 (1.0 l.f.)
Box 1
Architectural Drawings, 1990-93, n.d.
(See Oversize Box 1 for Creative Design Concepts drawing, 1986)
Asbestos, 1992
Barber & Hoffman Structural Engineers, 1989, 1991
Building Committee- see Series VI
Business Plan and Request for Financing, ca. 1991 (2f)
City of Oberlin, 1991-92
Correspondence, 1990-93
Creative Design Concepts report on possible renovations, 1985-86
Demolition, 1992
Energy Efficiency paper by Ken Schneider, ca. 1990
Farmers Home Administration (FmHA), 1990-91 (2f)
Finance Committee, 1991-92
Box 2
Financial Planning, 1990-93 (2f)
Fixtures, 1992-93, n.d.
Fogle/Stenzel Architects, 1990
Fortney & Weygandt, 1992-93, n.d. (2f)
Integrated Architectural Services (IAS), 1990-94
Contract, 1991
Correspondence, 1990-94
In-Progress Bid Meeting/ Walk thru, 1992
Notes on ADA and Energy Considerations
Probable cost statements, 1991-92
Issues for Renovation/Rebuilding, 1988
John Greenburg and Associates (JGA) bookstore planners, 1990-91 (3f)
Long Range Planning Committee, 1988-92
Meeting with Structural Engineers, 13 February 1990
Membership Meetings, 1987-91
Membership Survey, 1988
Miscellaneous, 1990-93, n.d.
News Clippings, 1990-92
Penn Security Bank & Trust Company, 1991-95
See also Series IX. Financial Records
Box 3
Planning Summaries, 1986-91
Project Manual, 1992
Project Timing and Schedules, 1986-93
Requests for Proposals, 1990-92
Salvage List for New Building, 1992
Paul R. Sherborne Associates, 1988
Specifications, 1992
Staging Area and Parking, 1992
Series VI. Committees, 1945-46, 1952-58, 1983-99 (0.6 l.f.)
Box 1
Committee Annual Reports (various committees), 1992, 1996-97
Committee Membership, 1988-98
Committee Responsibilities, 1989-91, 1997
Board Development Committee, 1995-97
Building Committee, 1990-93, n.d. (5f)
Meetings (OCC President's binder), 1992-93 (2f)
Correspondence & Miscellaneous (OCC President's binder), 1990-93, n.d.
Education Director's Files, 1991-93
Store Manager's Files (Jan Pierce), 1992-93
(See also Series V Building Files)
Bylaws Committee, 1990-97
Cafe Task Force, 1992-93
Education Committee, 1952-58, 1983-97 (2f)
Finance Committee, 1945-46, 1988-99 (2f)
(See also Series V Building Files)
Box 2
Long Range Planning Committee, 1987-98 (2f)
(See also Series V Building Files)
Member Involvement Committee, 1996-97
Nominations Committee, 1991-96
Personnel Committee, 1987-98
Various Committees, 1983-92
Ad Hoc Architect Recommendation Committee, 1990
Book Committee, 1990
Coffee House Committee, 1983
Committee to Honor Bill Long, 1986
Endowment Committee, 1987-89
Executive Committee, 1992
Faculty Advisory Committee, 1999
Series VII. Contracts, Deeds, and Leases, 1896-1998 (0.4 l.f.)
Box 1
27 West College Street Property, 1962-72
(incl. Zilch Florists and Village Green Shop leases)
Adelman, Matthew, and Jason Adelman (Feve coffeehouse), 1993, 1997
Campbell, Donald C. (sale of framing business to Campbell), 1973
Campbell, Donald and Carole (The Workshop), 1988
Campus Restaurant - see "Owens, Fred"
College Enterprises Inc. (The Pulse Copy & Technology Center), 1998
"Comings Deal" (Fred A. Comings and C. Lea Comings), 1896-1971 (3f)
(see also "Comings Building mortgage" in Series IX)
Coop Center (82 S. Main St.), 1983, 1986
Coop Food Store (sale of business to Paul and Vera Morehead), 1964
Gaeuman, William F. and Genevieve G. (Food Store Lease), 1952
Haylor, J. R. (Haylor's Book Store), 1959
Holl, Harold J. (Locke's Store), 1952
Jack and Jill Store, 1958, 1962
Koschnick, Ruth (Bead Paradise II), 1990-91
Krongold Shoe Company, 1960-61
Little, Gregory Allen (studio lease), 1989
Morehead, Paul and Vera - see "Coop Food Store"
Owens, Fred (Campus Restaurant; 7 South Main), 1960-70
Pen and Pencil Restaurant - see "Reinhard, Clare H. and Gwendolyn A." and "Owens, Fred (Campus Restaurant)"
Reinhard, Clare H. and Gwendolyn A. (Pen and Pencil Restaurant), 1962-74
(see also "Comings Deal" and "Owens, Fred")
Reynolds, Russell L. (Copies, Etc.), 1991
Rogers, Mrs. Robert (purchase of furniture), 1959
Series VIII. Correspondence, 1981-2000, n.d. (0.3 l.f.)
Box 1
Board of Directors Correspondence, 1981-2000, n.d.
Correspondence (incoming and outgoing), 1982-2000, n.d. (2f)
Internal Correspondence, 1987-99 (4f)
Series IX. Financial Records, 1938-99 (5.0 l.f.) *
(Some files restricted due to confidential information)
Box 1
Annual Financial Reports, 1940-42, 1944-76
Box 2
Annual Financial Reports, 1977-99
Balance Sheets, Income Statements, etc., April - September 1999 (2f)
Budgets, 1989/90-95/96
Capitalization Program (incl. member loans), 1997
Clifton Gunderson, Independent accountants, 1990-99
Comings Building (33-37 College Street) Mortgage, 1963-77
Box 3 * (some files restricted)
Federal Income Tax, 1941-85, 1994-99 (4f)
Correspondence, 1941-70
Tax Assessment on patronage refunds, 1949-50
Tax Returns, 1940-85, 1994, 1997, 1998-99 (sample) (2f)
Financial Projections, 1994, 1998
First Affirmative Financial Network, ca. 1989
Historical Financial Summaries, 1938-64
Insurance, ca. 1983, 1990-99 (2f)
Member Loans, 1997-99 (2f) *
Box 4
Merrill Lynch, 1985-86
Nationwide Mutual Investments, 1981-84
Northern Savings and Loan - see "Comings Building Mortgage"
Oberlin College Promissory Note, Fall 1997
Patronage Rebates, 1989-92
Payroll- see Series XII Personnel Files
Penn Security Bank & Trust Company (loan), 1992-99
See also Series V. Building Files
Real Estate Appraisal and Value Analysis (37 West College Street property), 1999
State and Local Taxes, 1940-85, 1996-99
Correspondence, 1942-43, 1964-69, 1994
Oberlin Income Tax, 1970-85 (sample)
Property and Real Estate Tax, 1940-85, 1996 (sample)
City, Property, and Franchise Tax, 1997-99
Tax Assets / Depreciation, 1990-98 (sample)
Tax Exempt Organizations, 1985
Third Federal Savings, 1971-85
Certificates of Deposit, 1983-85
Emergency Aid Fund, 1975-77
Money Market Certificates, 1982-83
Savings Accounts (Third Federal and Southwestern S&L), 1971-82
Westin Financial Group (Preferred Income Fund II), 1989-98
Box 5
Certificates of Indebtedness and Promissory Notes, 1942-73
Correspondence re Certificates of Indebtedness, 1942
3% Certificates- lists and accounts, 1944-48
9-Year Notes (incl. Stechow and OSCA), 1959-72
Redeemed Notes, 1942-73
State of Ohio Registration, 1942-56
3% Certificates of Indebtedness, 1942-64 (5f)
(see also permanent member records in Series XI)
Promissory Notes, 1952-69
Promissory Notes and Chattel Mortgages, 1958-65
(incl. Berger, Fowler, and Stechow)
Box 6 * (some files restricted)
Financial Ledgers, 1942-47 (5 vol.) *
(Payroll information is restricted)
Financial Ledger, 1960-65 (disbound)
Sample Checks, n.d.
(also housed in this box- Membership Ledger, ca.1942-58)
Oversize volumes on shelf
Sample Ledgers (computer print-out), 1990s
Check History, 1994-95
General Journal, 1994-95
General Ledger Detail, 1991-92
Series X. Legal Files, 1982-2002, n.d. (0.3 l.f.)
Box 1
Binder- "Bylaws and Legal Info," 1988-93 (3f)
Coey, Bennett & Carlson, 1996-98
Correspondence and Notes, 1982-99, n.d.
Lushin, Laddie, attorney, 1989-92, n.d.
Sample Documents from Other Cooperatives, n.d.
Treinish, Alan, attorney, 1999
Wickens, Herzer & Panza, 1999-2002
Willbond, Judy (small claim complaint), 1999
(See also CUBPaC files in Series IV. Administrative Files)
Series XI. Membership Files, 1940-99, n.d. (1.0 l.f.)
Box 1 (cont.)
Handbooks and Brochures, 1942-43, ca. 1990-92, n.d.
Membership Lists, 1988-89
Box 2
Membership Lists, 1990-93, 1996, 1999 (2f)
Membership Notices, 1945-86
Membership Statistics, 1988, 1991-92
Outreach Programs and Publicity, 1996
Sample Membership and Book Club Cards, 1990s.
Box 3
Permanent Members, 1940-47
Box 4
Membership Card File, 1998-99
Housed with Series IX, Box 5
Membership Ledger, ca. 1942-58 (3f)
Series XII. Personnel Files, 1953-2000, n.d. (1.95 l.f.) *
(Some files restricted due to confidential information)
Box 1
Benefits and Insurance, 1983-2000, n.d. (4f)
Employee Handbook, ca. 1989, n.d. (2f)
Evaluations, 1984-97 * (filed in Box 3)
Federal Income Tax and FICA Withholding (incl. employee lists), 1966-70 * (filed in Box 2)
Grievance Committee, 1986, 1993
Holiday Gift, 1990-96
Job Descriptions, 1985-99, n.d.
Manager of Member Services and Marketing Search, 1993
New Manager Searches, 1985-88, 1994-95, 1999 (6f)
(see also Bob Thompson file)
Box 2
Pay increases and bonuses, 1979, 1986, 1989-92
Payroll, 1953-88 (span) (*Restricted- filed in Box 2)
Pension (SEPP and 401K Plans), 1987-2000 (3f)
Personnel Census and Salaries, 1987-89, 1998, n.d.
Personnel Committee - see Series VI. Committee Files
Personnel Costs, 1980-99
Personnel Policies, 1986-97, n.d.
Wages and Salary Structure, 1990-97
Profit Sharing Plan, 1985
Bob Thompson, 1977-84
Box 3 *
Evaluations (General Manager, Education Director), 1984-97 *
Federal Income Tax and FICA Withholding (incl. employee lists), 1966-70 *
Payroll books, 1953, 1970-88 *
Payroll/Social Security, 1961-65, 1969, n.d. *
Pension- Employee 401(k) participation, 1997 *
Series XIII. Publicity Files, 1953, ca. 1980-99, n.d. (1.4 l.f.)
Box 1
General Files
Advertisments, 1993-99, n.d.
Catalogs, n.d.
Clippings, 1987-1999, n.d.
(see also Oversize Box 1)
College Store Journal (selected issues), 1989-94
Events, 1993-99
Mailing Lists, n.d.
Miscellaneous, 1992, n.d.
NASCO Newsbriefs (selected issues), 1984-92
News Release, July 1993
Pamphlets, ca. 1980-99
Website (planning), 1997, n.d.
Newsletters
Oberlin Co-ops in Action, Vol. 1, 1953
The Co-op Letter, Vol. 1, 1981
Oberlin Co-Operator, Vol. 1-4, 1983-87 (4f)
Box 2
Oberlin Co-Operator, Vol. 5-16, 1987-98 (8f)
Oberlin Co-Operator, Publication Files, Vol. 5-6, 1987-88 (10f)
Box 3
Oberlin Co-Operator, Publication Files, Vol. 6-16, 1988-99 (23f)
See Series IV, ss. 2 for staff newsletters, 1990-91, 1996-97
Box 4
Guest Books (various events), 1988-95
Series XIV. Subject Files, 1956-99, n.d. (0.7 l.f.)
Box 1
Area Cooperatives and related ventures, 1995-97, n.d.
Area Schools, 1992-98 (2f)
Bookstore Expansion Proposals, 1959-81
Bookstore Floor Plans, 1994, n.d.
Business Plan, 1997-98
Cable Co-op Financing, 1987
Campus Video, 1992-94, n.d.
Causes Fund, 1972-89 (3f)
Coffeehouse, 1991-93
Consultants, 1995, 1997-98 (2f)
Co-op Center (82 S. Main St.), 1983-86 (2f)
Co-op Food Store, 1964
(see Oversize Box 1 for newspaper advertisement, 1958)
(see also "Education Committee" in Series VI)
Cooperative Principles, 1966, 1985, n.d.
Cooperatives- Background, 1982, 1995
Craft Co-op, 1983
Box 2
Downtown Improvement, 1982-85
Financial Consultant (Clifton, Gunderson & Co.), 1994
Food Co-ops, 1996-97, n.d.
Goss, E. Lyle, "The Oberlin Cooperative Bookstore," 1989
Great Wok, 1985
Inventory Shrinkage and Security Systems, 1990-99
Letterhead and Sample Forms, n.d.
Literacy Project, 1994-95
Long, Bill, and Al McQueen- Statements re Management, 1977-82
Long, Karen, "How I Get Paid to Have Fun," 1996
Long Range Planning and Strategic Goals, 1986, 1997
Mail Ballot Voting, 1991-92
Mission Statement, 1996-97
Oberlin City Negotiations (incl. Co-op Center), 1983-85
Oberlin College, 1979-80, ca. 1984-85, 1992-93 (2f)
(see also "Bookstore Expansion Proposals")
OCC Development Project, 1999
OCC History, 1956-1988, n.d. (2f)
Parking and Paving Agreements, 1993-94
Petition from Members re Finances, 1997
Revolving Loan Application, ca. 1997
Student Focus Group, 1991
Surveys, 1991, 1998, n.d.
Textbook Information, 1991-93, n.d.
Two Trees Cafe, 1997-98
Village Booksmith (Medina, Ohio)- school bookfair business, 1995
Series XV. Bill Long Foundation, 1987-99 ( 0.1 l.f.)
Box 2 (cont.)
Establishment of BLF, 1987-89, n.d.
Correspondence, 1990-99, n.d.
Financial Information, 1990-93
Publicity, Meetings, and "Causes" Funding, 1990-97
Series XVI. Plaques and Certificates, 1960-61, 1989-99 (0.2 l.f.)
Box 1
City of Oberlin, National Cooperative Month, 1989 & 1994 (2 certificates)
City of Oberlin, "Sewerfest" (end of sewer project), 21 July 1989
Rose E. Dorsey, COE Program at Lorain County JVS participant, plaque, 1990-91
Clark Drummond, Certificate of appreciation for service to OCC, 1989
Clark Drummond, NASCO Campus Cooperative Hall of Fame, plaque, 1993
Follett Campus Resources, ten-year customer certificate, n.d.
Lorain County beautification award, 1994
Lorain County Chamber of Commerce, Community Improvement Award, 1994
Midnight Basketball League of Lorain County, Inc., certificate of appreciation, 1993
National Cooperative Business Association (NCBA) membership certificates (3), 1990, 1994, 1999
National Cooperative Business Association, Cooperative Milestone Award (50 years), plaque, 1990
North American Students of Cooperation (NASCO), membership certificate, 1993-94
Oberlin Historical and Improvement Organization (O.H.I.O.), active business member certificate, 1999
Vendor's licenses (original and photocopy), 1960-61, 1993
Series XVII. Non-Textual Records (3.0 l.f.)
Subseries 1. Artifacts, 1961-62, n.d. (0.2 l.f.)
Box 1
Cash bags (2)
"Coop Bookstore" ceramic mug
Corporate seal and case
Employee nametags (4)
"Oberlin Earthday" thermal plastic mug
Oberlin Postcards (samples of those sold at bookstore) (37)
Rubber stamps, various (6)
Sales tax stamp cancellation plates (3), ca. 1961-62
Subseries 2. Audio and Visual Recordings, 1988-95, n.d. (0.4 l.f.)
Box 1
Audiocassettes, 1988-92, n.d. [acc. 2001/114]
OCC meetings, etc.
Building Committee, 4/15 [1992]
Bill Long / Russell Reynolds, interview, 9/12/88
Special Membership Meeting, 4/25/91 (2 tapes)
Karen Zimbelman, presentation to OCC staff, 9/22/89
Special events and speakers
Joel Goldberg, "Co-ops in Nicaragua," 10/26/88
Alice Tepper Marlin, "Shopping for a Better World," 10/31/90
Ralph Nader, 3/8/88 (2 tapes)
"Schildgen on Kagawa," n.d.
Marijke Velzeboer, "Co-ops in Latin America," 10/25/88
Box 2
VHS-C videotapes, 1994-95 [acc. 2001/087]
Tape 1 Day of reading for Share Our Strength, 11/2/94
Tape 2 Tim Scholl, 11/6/94, Clifford (children's event), 11/12/94, Nancy Matthews, 11/12/94 (beginning of Confronting Rape presentation)
Tape 3 Nancy Matthews (Confronting Rape), 11/12/94 (cont.)
Tape 4 bell hooks, 11/14/94
Tape 5 Walter and Louise Simonson, 11/23/94
Tape 6 Harvey Pekar & Joyce Brabner Our Cancer Year, 12/2/94
Tape 7 Pat Day, discussion "High Art vs. Popular Culture", 12/3/94
Tape 8 Robert Olan Butler reading, 3/11/95
Tape 9 Allen Ginsberg, 3/19/95
Tape 10 Joshua Waitzkin, 4/15/1995
Subseries 3. Drawings, ca. 1991-93, n.d.
Box 1 (oversize)
Earth Day drawings by school children, n.d. (6 drawings)
"Oberlin Co-Op Bookstore - View of Northwest Corner," Integrated Architectural Services, ca. 1991-93 (17" x 13.5")
"Oberlin Co-Op Bookstore, Oberlin, Ohio, Integrated Architectural Services, 1991-93 - Partial Elevation, West College Street"
Shows north facade and stores to east of bookstore on College Street (Smith's Furnishings & Floor Coverings; Hunan on the Park; Powers & Dawley); (40.25" x 24") [oversize, housed in 407A]
Sample drawings of Oberlin College buildings (each drawing 17" x 13"), all marked "example only," artist unknown
"Baldwin Cottage, 1887" (marked 60/200)- framed
"Finney Chapel, 1908" (slightly damaged)
"Memorial Arch, 1900" (marked 55/200)- framed
"Peters Hall, 1887" (slightly damaged)
"Talcott Hall, 1887" (slightly damaged)
Subseries 4. Photographs, c. 1960-1998, n.d. (1.8 l.f.)
Box 1
People
Box 2
Buildings
Boxes 3-4
Events
Loose item on shelf
Photo Album
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