Subgroup I. Administrative Files of the Office of the President, 1943-60 (23.4 l.f.)
These files document the administration of the Office of the President as well as the activities of President Stevenson in his executive capacity. Records are divided into the following series: 1. Appointment Books, 2. Budgetary Records, 3. Records of the Celebration of the 125th Anniversary of the Founding of Oberlin College, 4. Correspondence, 5. Name Files, 6. Outside Representation, 7. Personal File, and 8. Subject Files.
Series 1. Appointment Books, 1947-1960 (.4 l.f.)
Maintained by Stevenson and his administrative secretary, these volumes contain brief entries regarding scheduled appointments and appearances. Typical entries include last names and times. Nineteen volumes are chronologically arranged.
Series 2. Budgetary Records, 1946-1958 (.2 l.f.)
These files, consisting of records from various academic departments and the Board of Trustees Budget Committee, document Stevenson's role as budget administrator. Included are budget estimates, changes in tuition, investment assets, and the administrative costs of the Office of the President. The series is chronologically arranged.
Series 3. Records of the Celebration of the 125th Anniversary of the Founding of Oberlin College, 1957-59 (1.2 l.f.)
Records documenting the planning and implementation of the 125th anniversary celebration in October 1958 of the founding of Oberlin College. Materials include financial account statements, planning committee minutes, letters of regret, copies of speeches and presentations made during the event, and correspondence relating to the 1959 memorial book published for the occasion, Addresses at the Anniversary Convocation at Oberlin College. These records were kept jointly with the Office of the Secretary and the Office of the President and are alphabetically arranged.
Series 4. Correspondence, 1946-59 (9.2 l.f.)
Represents the bulk of President Stevenson's administrative correspondence, both incoming and outgoing. The correspondents include both professional and private firms and individuals as well as Oberlin officials. Topics include academic freedom, staff benefits, student regulations, and requests for appearances. The correspondence is arranged alphabetically and includes cross-references. (For personal correspondence, see Series 7.)
Series 5. Name Files, 1946-59 (4.55 l.f.)
Consists of records arranged alphabetically by name of individual. Name files of faculty, staff, and college trustees have been segregated and are to be found in Subgroup II (Trustees' Name File, Series 4) and in Subgroup III (Faculty/Staff Name File, Series 1). The name files include incoming and outgoing correspondence and related documentation pertaining to institutional as well as non-institutional issues. Key name files include: Arthur Vining Davis, Ralph Ellsworth (Class of 1929), Robert Maynard Hutchins (Class of 1919), Seabury Mastick, Paul Robeson, Carl Rowan (Class of 1947), Mary Church Terrell (Class of 1884), and Thornton N. Wilder (Honorary Degree 1952).
Series 6. Outside Representation, 1946-59 (.8 l.f.)
Documents President Stevenson's role in the official outside representation of the College. Items include invitations to speak, programs, correspondence, and protocol for outside representation. Files are arranged chronologically.
Series 7. Personal File, 1943-60 (4.6 l.f.)
Consists primarily of correspondence, both incoming and outgoing, which was segregated from the regular correspondence and designated by a "P" in the original filing system. Included is correspondence from individuals as well as from organizations to which Stevenson voluntarily belonged such as the Commonwealth Fund, Cooper-Bessemer Corporation, and the Boy Scouts of America. The series also contains biographical information, materials from Stevenson's inauguration ceremony, as well as several files of his writings and talks.
Series 8. Subject Files, 1946-59 (2.45 l.f.)
Alphabetically arranged by subject, these files include correspondence and printed materials relating to such topics as the 1949 inquiry into college textbooks by the Committee on Un-American Activities; foreign visitors to Oberlin; and efforts by Oberlin and the U.S. government to aid Hungarian student refugees in 1956 and 1957. Also included are two files relating to Orville and Wilbur Wright.
Subgroup II. Board of Trustees Records, 1946-61 (3.65 l.f.)
The records of the Board of Trustees are arranged into four series: 1. Board of Trustees Committees, 2. Minutes and Records, 3. Reports of Consultants, and 4. Trustee Name Files. (A fuller treatment of Board of Trustees affairs can be found in Record Group 1 of the Oberlin College Archives.)
Series 1. Board of Trustees Committee Files, 1946-61 (1.4 l.f.)
Includes committee meeting minutes for six standing committees of the Board and several of their subcommittees. The Honorary Degree Committee files (1946-61) include correspondence relating to the nomination and selection of honorary degree recipients and texts of faculty presentation statements. Also filed here are the minutes of the 1959 Board meeting at which Bernard Gladieux's report on the organization of the college was discussed. Materials are alphabetically arranged by committee name.
Series 2. Minutes and Records of Board of Trustees Meetings, 1946-54 (.6 l.f.)
Filed here are original and carbon copies of minutes of Board of Trustee meetings. Accompanying the minutes are telegrams and correspondence from trustees and from President Stevenson as well as completed R.S.V.P. forms, data sheets, and charts. Files are chronologically arranged.
Series 3. Reports of Consultants, 1950-59 (.4 l.f.)
Includes the final reports on the administrative organization of Oberlin College submitted to the Board by the consulting firms of Arthur Andersen and Cresap, McCormick, and Paget. Files are alphabetically arranged by consultant.
Series 4. Trustee Name Files, 1946-59 (1.25 l.f.)
Includes incoming correspondence from trustees and file copies outgoing correspondence from Stevenson relating to scheduling of Board meetings and trustee business. Filed with correspondence is supplementary printed material. Records are arranged alphabetically by trustee name.
Subgroup III. Faculties, College Divisions, Programs, and Administrative Units, 1945-59 (12.65 l.f.)
The record series in Subgroup III include the President's file copies of materials relating to the activities of the college faculty and to the operation of college divisions, departments, academic programs, and various administrative units. The group is divided into four record series: 1. Faculties, 2. College Divisions, 3. Academic Departments and Programs, and 4. Administrative Units.
Series 1. Faculties, 1946-59 (3.65 l.f.)
The series is arranged into the following subseries: 1. College Faculty Council and General Faculty, 2. Faculty Committee Files, 3. Faculty Name Files, and 4. Salary and Benefits. Subseries 1 includes minutes of both General Faculty and Faculty Council meetings chronologically arranged. Faculty Committee Files are arranged alphabetically by committee and include records of several faculty committees including the faculty Buildings Committee and the Educational Plans and Policies Committee. Salary and Benefit files consist of salary schedules and general information relating to faculty retirement and pension plans. Included within the alphabetically arranged Name Files is correspondence from Stevenson to faculty members relating largely to administrative matters.
Series 2. College Divisions, 1946-59 (1.4 l.f.)
Comprised of three subseries alphabetically arranged: 1. College of Arts and Sciences, 2. Conservatory of Music, 3. Graduate School of Theology. Subseries 1 includes materials relating to Dean Blair Stewart's 1956 plan to double the size of Oberlin as well as a 1957 report on the Humanities Division. Several files document the 1948-49 search for Dean of the College of Arts and Science. Conservatory and Graduate School of Theology records consist mainly of correspondence relating to personnel searches. Files documenting the 1954 merger of the Schauffler College of Religious and Social Work with the seminary are filed with Graduate School of Theology records.
Series 3. Academic Departments and Programs, 1945-59 (1.2 l.f.)
Files are arranged alphabetically by department or program name and chronologically thereunder. The bulk of the files document the Oberlin-in-China/Shansi program and the R.O.T.C. Army, Navy, and Air Force programs. Files of Oberlin-in-China include Director's reports to the Board of Trustees and Executive Committee meeting minutes.
Series 4. Administrative Units, 1946-59 (6.4 l.f.)
These files are alphabetically arranged by administrative unit and chronologically thereunder. The bulk of the files consists of the records of the Alumni Association (1946-59), Buildings and Grounds (1928-59), and Development Office (1934-59).Alumni Association records include the President's copies of the minutes of Alumni Association meetings and related correspondence. Buildings and Grounds files contain correspondence with several architects and construction firms as well as files relating to individual buildings, with the construction of Hall Auditorium (1943-55) extensively documented. Development files consist mainly of Stevenson's outgoing letters to donors and the files of numerous named scholarships, funds, and gifts.
Subgroup IV. Student Life Records, 1947-60 (2.6 l.f.)
Student Life Records are of a miscellaneous nature and document both student-sponsored activities and official events and performances held primarily for the benefit of students. Such events included college vespers and chapel services. The records are arranged alphabetically into four series: 1. Commencement Files, 2. Conferences and Assemblies, 3. Student Organizations, and 4. Subject Files.
Series 1. Commencement Files, 1947-59 (.4 l.f.)
Consists of R.S.V.P. forms, file copies of correspondence from Stevenson to faculty and to honorary degree recipients as well as original correspondence from honorary degree nominees, including Supreme Court Justice John M. Harlan (1956). Also filed here are originals of faculty presentation statements for honorary degree recipients and printed materials. Files are chronologically arranged.
Series 2. Conferences and Assemblies, 1946-59 (.8 l.f.)
Files include correspondence relating to student participation in various conferences held at Oberlin. Assembly files include lists of assembly speakers from 1936-37 forward, printed materials, and correspondence relating to the organization of special noon and Christmas assemblies, musical and dramatic performances, symposia, lectures, poetry readings, and vespers services. Correspondents include Carl Sandburg (1878-1967) and Reinhold Niebuhr (1892-1971). Conference files are alphabetically arranged by conference name; assembly files are chronologically arranged.
Series 3. Student Organizations, 1946-59 (1.2 l.f.)
Includes miscellaneous correspondence, clippings, and programs relating to the funding and administration of several student-run organizations, including the Oberlin College Gilbert & Sullivan Players on the Cape (1956-59), HI-O-HI (the College yearbook), Phi Beta Kappa, the Student Council, and the Y.M. and Y.W.C.A. Files are arranged alphabetically by organization and chronologically thereunder.
Series 4. Subject Files, 1947-60 (.2 l.f.)
Includes files of a miscellaneous nature alphabetically arranged relating to various aspects of student life, including football and a mock crucifixion (1952-57).
Subgroup V. Files of External Organizations, 1944-61 (4.4 l.f.)
These files are divided into the following subseries: 1. National, 2. State, 3. Regional and Local. Within each subseries, materials are alphabetically arranged by organization name. Included here are correspondence, questionnaires, and printed materials documenting Stevenson's association with numerous academic, governmental, civic, and local groups, either by invitation to speak, become a member, or to engage in committee work for the organization.
Series 1. National Organizations, 1944-59 (3.2 l.f.)
Files include the American Council on Education, for which Stevenson served on various subcommittees and commissions; the Association of American Colleges; the College Entrance Exam Board; and the Institute for International Education, for which Stevenson served as a trustee.
Series 2. State Organizations, 1946-59 (1 l.f.)
Files include conference programs, file copies of Stevenson's correspondence, and official correspondence from state organizations such as the Ohio College Association and the Ohio Committee of Independent Voters.
Series 3. Regional and Local Organizations, 1947-61 (.2 l.f.)
The series contains a small amount of material relating to Northeast Ohio and Cleveland-based groups with which Stevenson had contact. Groups include the Cleveland Council on World Affairs and the Oberlin Golf Club.